City Manager Michael Leavitt

City Manager's Report

Communication is very important to the City of Highland Village. Each week, I will provide you departmental updates on projects, events and accomplishments. Please stop by and take a minute to become informed on what is happening in your city.

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May 04

City Manager's Weekly Update

Posted on May 4, 2020 at 10:37 AM by Laurie Mullens

Current status of our sixth week being under our Disaster Declaration, May 1 is here and the State and County Stay at Home mandate has officially expired. So what has changed? In reality, not much.

“In accordance with guidance from DSHS Commissioner Dr. Hellerstedt, and to achieve the goals established by the President to reduce the spread of COVD-19, every person in Texas shall, except where necessary to provide or obtain essential services or reopened services, minimize social gatherings and minimize in-person contact with people who are not in the same household. People over the age of 65, however, are strongly encouraged to stay at home as much as possible; to maintain appropriate distance from any member of the household who has been out of the residence in the previous 14 days; and, if leaving the home, to implement social distancing and to practice good hygiene, environmental cleanliness, and sanitation.”

The real question is what is the definition of "minimize" per the Governor? Webster’s Dictionary says, “Reduce to the smallest possible amount or degree.” Governor Abbott also included in his Orders the word “shall”, not the word “may.” So the bottom line, people should not have parties with a bunch of people at this time. Let’s all remember and make our choices that impact ourselves; the CDC recommends wearing some type of cloth face coverings in public settings where it's difficult to stay at least six-feet apart, such as grocery stores, home improvement stores and pharmacies. Again it’s up to each one of us on how we go forward and how we treat all individuals in social distancing, let’s be respectful in all our actions, and let’s all just wait two more weeks!

Thank the Lord the month of April 2020 is over! We have endured six weeks of COVID-19, so where do we stand with COVID-19 in Denton County and the City of Highland Village? The attached link https://gis-covid19-dentoncounty.hub.arcgis.com/pages/covid-19cases is the factual data, provided by Denton County Public Health department. It’s the daily statistical information of COVID-19 cases in Denton County which show Active, Total Confirmed, Total Recovery and Deaths related to the COVID-19 pandemic. We have ten (10) residents that have tested positive for COVID-19. Of those ten (10) residents, six (6) have had a total recovery and four (4) are still under quarantine.

I’m sure there will be residents ready and willing to get back to pre-virus lifestyle starting this weekend and next week. When do we open? The City of Highland Village Emergency Declaration expires May 13th and we are currently preparing to install Plexiglas shields at our front counters at the Municipal Complex next week. It’s my goal to have Plexiglas shields installed at all counters that have direct contact with the public before we open our doors. We will open all doors Monday, May 18, with the realization that may be altered depending on any new or different State mandates.
 
Marketing & Communication
Restaurant videos produced this week include Salerno Italian, Snooty Pig, Ben & Jerry’s, Buffalo Wild Wings, Torchy’s Tacos, and Freddy’s Frozen Cusard and Steakburgers.

The coronavirus page on the City website continues to be updated, including a link to Governor Abbott’s plan to re-open Texas and a one sheet explaining the Phase 1 guidelines. The page can be found at www.highlandvillage.org/coronavirus.

We had our second call with Highland Village retail center management companies to inform them of the ability for retailers and restaurants to open at 25% of their occupancy. We provided a form for restaurants to complete if they are unsure of their occupancy number so we can calculate and provide the information to them. We also provided a one-sheet for our local restaurants with the guidelines for restaurants, employees, and the public.
  
Mayor Wilcox filmed another video to inform residents of Phase 1 of the Governor’s plan.

We have set the schedule for opening some of our facilities, amenities, and starting programs. At this time, the schedule is:
Open Now:
• Pilot Knoll and Copperas Branch Park boat ramps
• Tennis Courts
• K-9 Kastle Dog Park
• Parks and Trails
Monday, May 18:
• Playgrounds and Restrooms
• City Hall
• Police Department
• Municipal Court
• Animal Services
• The Robert & Lee DuVall Center
Monday, June 15:
• Senior All-Star Programming Monday, July 6:
• Kids Kamp
Cancelled or Postponed:
Highland Village Art Festival rescheduled for September 26
Celebrate Highland Village has been cancelled
Kids Kastle Community Build – postponed to a yet to be determined date
 
Fire
The Fire Department conducted Self-Containted Breathing Apparatus (SCBA) air consumption tests this week. They timed, simulated on-scene tasks such as charging and handling a hoseline, climbing a ladder for roof access, etc and noted the beginning and ending cylinder pressure. This information will give the Incident Commander and Officer on scene a better understanding of cycling crews in and out of a live-fire, hazmat or other events where SCBA must be used.
5-1-2020 FD - IMG_1226   5-1-2020 FD - IMG_1227
On Wednesday, Marty B’s, Edison Coffee Co, The Flour Shop, and The Village Church dropped off enough goodies to feed all three of our shifts. Then on Thursday, Hint Water donated flavored water to the Department. Thank you all for your generous donations over the last several weeks!
5-1-2020 FD - IMG_1232  5-1-2020 FD - Marty Bs Food Drop off 
 Fire Chief Michael Thomson is being updated on the latest COVID-19 information through virtual meetings with local, State and Federal entities. All relevant information will be passed on through our City website and social media accounts.

The Fire Department had the following Calls for Service for the week:
 5-1-2020 FD - Calls for service

Police
Corporal Harney has noticed all the restaurant staff that are working in all our different types of weather to take orders and delivery curbside and wanted a way to recognize them for their work. He brainstormed with the communications team and Curbside Heroes is the result. The first video was posted this week recognizing the employee at Wellmind Coffee.
 5-1-2020 PD - Curbside Heroes
Cpl. Harney was live on Facebook with another Story Time with Officer Dave.
 5-1-2020 D - Story Time
 
Public Works 
Public Works staff met with several residents regarding drainage issues, easements and street repairs.

Work continues on the Street Improvement Project Phase 2. They have completed all of the paving. They are working on cleanup and punch-list items.

Streets Improvements Project Phase 3 is awarded and contracts are being executed. Phase 3 identified streets are – Rain Tree Dr., Greensprings St., DuVall Blvd., Arbor Ct., Creek Pl. & Park Ln. It is anticipated that the contractor will mobilize within the next 2-weeks.

Work is continuing on the Tequesta subdivision project. The completed the concrete work this week.

The City awarded a contract to paint the Highland Shores Ground Storage Reservoir. Contracts are being executed. This project has 100-days to complete.

As with other City facilities, Public Works has closed the Service Center to the residents on a walk-in basis. We continue to follow social distancing and other guidelines to prevent the spread of Covid-19.

Public Works staff met with BW2 consulting engineer to discuss current projects and look at some future projects.

A Preliminary Plat was approved by City Council this week for a proposed 73 lot single family residential subdivision to be located at the northeast corner of the Harlington Dr. / Chinn Chapel intersection. David Weekly Homes is the applicant. City staff is reviewing the construction plans for completeness and adherence to City code. The Final Plat will move forward to P&Z and City Council in May.

Drainage Division:
  • Met with the residents in the 800 block of Lake Haven regarding standing water in the drainage culvert discharge side.
  • Redefined the barrow ditch to flow in the 100 block of Gayle Lane and replaced the sod.
5-1-2020 PW - 100 block of Gayle Ln. 
  • Met with the residents in the 800 block of Tree Haven regarding standing water in the street.
  • Called in Line Locates for proposed drainage infrastructure to be installed in the easement in the 100 block of Nowlin Dr.
  • Met with the resident in the 30 block of Remington Terrace rewgarding barrow ditch cleaning.
  • Repaired the whye inlet in the 500 block of Rosedale St. where the pipe met the inlet box.
5-1-2020 PW -500 block of Rosedale St. 
  • Called in line locates in the 600 block of Ranier Ct. for scheduled drainage infrastructure work.
Streets Division:
  • Finished full depth repairs on Sleepy Hollow.
  • Delivered recycle carts to residents.
  • Patched a large pothole on Rockland Dr.
5-1-2020 PW -Rockland
  • Saw cut several locations for full depth asphalt repairs on Highland Shores Blvd. 
5-1-2020 PW -highland shores 
Utility Division:
  • Replaced a leaking 6-inch valve in the 100 block of Gayle Lane.
5-1-2020 PW -Valve Replace
  •  Repaired a leak on a water service at Medina Drive and Victoria Drive.
5-1-2020 PW -Service Repair 
  • Assisted the Drainage Div. with laying new sod on Gayle Lane.
 5-1-2020 PW -Sod
  • Replaced 2 curb stops on Spruce Drive and Longfellow Drive.
  • Repaired several private and property line sanitary sewer cleanouts that were found during a previous smoke testing project.
  • Performed annual fire hydrant maintenance and flow testing on several fire hydrants.
  • Located 2 areas of water and wastewater infrastructure for contractors performing underground boring and excavations.
  • Completed grease trap inspections as part of the TCEQ Mandated program
  • Performed customer service inspections on several commercial businesses.
  • Performed nitrification and bacteriological sampling as mandated by the TCEQ.
  • Performed meter rereads, water turn on/turn offs, and leak checks.
  • Performed maintenance on well lots, lift stations, fire hydrants, and the water distribution and wastewater collection system.
Maintenance Division
  • Performed twelve preventative maintenance / equipment services.
 5-1-2020 PW -service
  • Made trailer light repairs.
  • Recharged and tested battery.
  • Several small engine repairs.
  • Three tires replaced one tire repaired.
  • Installing sneeze guards at high traffic locations within City buildings where face to face contact will be made as we ease restrictions and reopen the City facilities to the public.
Code Enforcement:
  • Officer Beasley opened 26 new cases and closed 42.
  • Continue to monitor rights of way for bandit signage.
  • Monitoring the 25% occupancy as it pertains to the opening of commercial establishments in HV.
5-1-2020 PW -Code
 5-1-2020 PW -Code2
Building permits (All)
  • Plans reviewed – 24
  • Permits issued to contractors/homeowners – 33
  • Permit applications submitted – 17
Business Updates:
Commercial Permit Issued to General Improvement Company for CHEER DENTAL, formally Kidding Around, located at 111Barnett Blvd
 
 Parks and Recreation
The Highland Village Art Festival that was scheduled for this Saturday, May 2nd has been rescheduled for September 26. The Highland Village Art Festival is a joint venture between the City of Highland Village and The Shops at Highland Village.

Staff held Microsoft Team Meetings with the local sports organizations. We’re preparing and planning for when they can get back to playing again.
 5-1-2020 PR - Team Meeting
The City of Highland Village has determined Kids Kamp will be held from Monday, July 6 through Friday, July 31. In efforts to contact all participants who have already registered for camp, registration will be temporarily closed until Sunday, May 10. The Parks and Recreation Department will begin contacting all registered participants on Monday, May 4 to reschedule or refund their reservations for camp. Registration for camp will re-open on Monday, May 11. Please note, the dates are subject to change depending upon further State mandates.
On April 30, the “NTX Go the social Distance” virtual 5k run/walk race concluded. Thank you to all Highland Village participants who participated in this event.
 4.17.2020 PR - Virtual 5k facebook image_NTX (003)
 Link to Results - https://results.raceroster.com/results/ymgu2ppv6cvevfmm?fbclid=IwAR3G_8QWG4obIxFpEqrNr-yO_QNFdOdhJO-gLe4Jo2IyfA6ZUkJAXioBKIs

We are seeing so many creative and inspiring messages - on rocks, written in chalk, on windows and doors.
5-1-2020 PR - Rock   5-1-2020 PR - chalk  5-1-2020 PR - Chalk 2
Human Resources
Our staff is committed to providing excellent service to our citizens and living by the values and mission that has been set forth. Please join us in congratulating these City of Highland Village employees with anniversaries in April and May. Thank you for your dedication to our community!

April: 
HEERMAN, KENNETH - Assistant City Manager - 29 Years
HERNANDEZ JR, JORGE - Utility Technician - 2 Years
HIPP, JASMINE - Police Admin Manager - 4 Years
JONES, WILLIAM - Gate Attendant - 5 Years
JUNKIN, AUDREY - Accounts Payable Specialist - 20 Years
LIVELY, ROBERT - Street Crew Leader - 7 Years
MCENROE, BENJAMIN - Street Supervisor - 8 Years
MOORE II, WILLIAM - Utility Crew Leader - 7 Years
SHAMSY, BREANNA - Recreation Coordinator - 1 Year
May: 
CLINE, CODY - Utility Technician - 7 Years
DUKE, CLINTON - Firefighter / Paramedic - 3 Years
HARNEY, DAVID - Police Corporal - 16 Years
JOHNSTON, SANDRA - Municipal Court / Utility Billing Rep - 4 Years
LAZO, JOSE - Drainage Technician - 10 Years
LEGGETT, MARCELA -  Police Officer - 7 Years
MCKELVEY, BENJAMIN - Police Officer - 3 Years
MEJORADO, MARCOS -  Parks Irrigation / Project Specialist - 10 Years
STEWART, MARK - Assistant Police Chief - 31 Years