City Manager Michael Leavitt

City Manager's Report

Communication is very important to the City of Highland Village. Each week, I will provide you departmental updates on projects, events and accomplishments. Please stop by and take a minute to become informed on what is happening in your city.

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Jun 17

City Manager's Weekly Update

Posted on June 17, 2019 at 8:16 AM by Crystal Babcock

Marketing & Communications
Laurie Mullens and Crystal Babcock attended the Texas Association of Municipal Information Officers conference in Denton last week. At the awards dinner we received the TAMI Award (1st place) in the Video - Special or One-Time Program category (population under 50,000) for the State of the City video. The judges said, “Well done! A very clever way to deliver what could be boring city news of numbers, plans, initiatives, etc. The kids were rock stars. Little Mayor just might be the Mayor one day!” Congratulations to Andrew Boyd, Crystal Babcock, Laurie Mullens, Mayor Wilcox, and all the Highland Village kids who acted in the video!

The Highland Village Business Spotlight video returns with an in-depth look at What’s That Guy’s Name? Photography by Guy T. These videos are designed to showcase Highland Village businesses and share the heart of the business and owner. In this video we learned that Guy T turned a hobby he loves into a career that shows the essence of his clients. 
6.14.2019 MC - HVBA Spotlight
On Wednesday Snuffer’s in Highland Village hosted a lunch for ten members of the HVBA to discuss partnership ideas. The marketing manager with Firebird Restaurant Group contacted Laurie Mullens early in June and asked us to facilitate a meeting with members of the HVBA as they would like to become more involved with the Highland Village community. The lunch was very successful with attendees and Snuffer’s developing relationships, sharing ideas, and building partnerships. 

The Highland Village Business Association Community Coffee took place on Thursday at the Highland Village Municipal Complex. Our newest legislator, Representative Michelle Beckley, was our guest speaker. Rep. Beckley provided a legislative update now that they 86th Legislative Session has concluded. We had over 55 people in attendance. Our membership that attends these breakfast events continues to praise the format, the networking opportunities, and the information provided. Mayor Wilcox and Council Members Mike Lombardo, Jon Kixmiller, and Tom Heslep attended. 
6.14.2019 MC - Coffee Wilcox
6.14.2019 MC - Coffee Beckley
Aaron Guerra began work on Monday as the Marketing & Communication Intern. Aaron is a senior at Marcus High School. He jumped right in assisting Andrew Boyd with this month’s Foodie Friday video shoot.
6.14.2019 MC - FF The Brass Tap
 
Fire Department
Chief Thomson, Assistant Chief Collier, Captain Sorsby, Driver/Operators Vince Jones and Mel Harper, along with Firefighter/Paramedic Justin Moore traveled to Wisconsin for a final inspection on the new Engine.
6.14.2019 FD - New Engine
A Shift provided mutual aid to the Lewisville Fire Department on June 7 for a structure fire. They were assigned to the Rapid Intervention Team (RIT) and then helped with the overhaul and salvage operation once the fire was out.
6.14.2019 FD - SF1 6.14.2019 FD - SF2
Physical agility testing was conducted last Saturday for candidates that applied for the Firefighter/Paramedic position. Seven candidates participated, five of which moved forward to the board interviews.
6.14.2019 FD - Testing
The Highland Village Fire Department was dispatched to a four alarm fire in Lewisville on Wednesday. The fire was located in a strip mall where a large portion of the roof had collapsed by the time Firefighters arrived on scene. Initially, the HVFD was dispatched to fill in at the Lewisville Central Station, however they were later requested to assist with the fire and were assigned to water supply duties for the duration of the fire. In total, there were approximately 100 Firefighters from six different agencies on the ground. At the time of the fire, the stores in the strip mall were not open so there were no reported injuries.
6.14.2019 FD - Lewisville Fire
The Fire and Police Departments stood together on the overpass of IH 35E along with members from Flower Mound, Lewisville, and The Colony, to honor and pay their respects to The Colony Police Department’s Sergeant David Fitzpatrick as his funeral procession traveled through the area.
6.14.2019 FD - Fitzpatrick
Seth Voorhees from NBC 5 came to the Fire Department on Thursday to interview Driver/Operator Robert Dukes and Firefighter/Paramedic Jack Lacy for their efforts organizing the Vince’s Band of Brothers event. Driver/Operator Vince Jones was diagnosed with Stage 3 Pancreatic Cancer in October and is currently undergoing five weeks of treatment at MD Anderson in Houston. The Vince’s Band of Brothers event, which is organized by the Highland Village Professional Firefighters Association, is a fundraiser at Marty B’s in Bartonville on June 30, raising money to help offset medical expenses that Vince has incurred. 

Assistant Chief Collier attended the monthly Fire Prevention Association of North Texas (FPANT) meeting on Wednesday where they discussed fire investigations.
 
A Shift conducted blood pressure checks at the Robert & Lee DuVall Center. 

Assistant Chief Collier completed four fire inspections and one plan review.

The Fire Department had the following Calls for Service:
6.14.2019 FD - Calls
 
Public Works
Public Works staff met with residents to discuss sidewalk, drainage, and street issues.

Staff met with representatives from BW2 Engineering, Inc. to discuss Public Works projects.

The management staff continued one-on-one meetings with employees to set up Lattice. 

Public Works staff attended a preconstruction meeting in Flower Mound for the construction of a new traffic signal at the intersection of FM 407/Justin Road and Highland Village Road.

Streets Division
  • The intersection at South Clearwater Drive and North Clearwater Drive as well as the boat slip parking lot, located at 700 Highland Village Road, are closed to thru traffic due to high water.
  • Finished restriping the pavement markings at the intersection of Brazos Boulevard and Sellmeyer Lane.
6.14.2019 Streets - Selllmeyer Restripe
  • Completed concrete repairs on Woodside Court. 
6.14.2019 Streets - Woodside
  • Continued concrete street repairs at Copperas Branch Court.
  • Continued asphalt street repairs on Longfellow Drive. 
6.14.2019 Streets - Longfellow
  • Delivered recycle carts to residents.
  • Hauled spoiled materials from the storage lot to the dump.
  • Patched potholes in various locations throughout the City. 
  • Removed fallen trees and debris from the rights-of-way in various locations throughout the City. 
  • Assisted the Parks Department with the installation of an asphalt drive approach at Copperas Branch Park.
6.14.2019 Streets - Copperas Branch
Drainage Division
  • Finished drainage improvements behind the houses in the 400 block of Cannon Lane.
6.14.2019 Drainage - Cannon
  • Collected mosquito traps at various locations in the City for testing.
6.14.2019 Drainage - Mosquito
  • Watered new sod upon completion of the barrow ditch cleaning and grading in the 300 block of Red River Court. 
  • Began drainage improvements in the 700 block of Windsor Court.
6.14.2019 Drainage - Windsor
  • Deployed line locates in the 100 block of Lakeland Drive for barrow ditch cleaning.
  • Obtained the driveway culvert elevation for barrow ditch cleaning in the 100 block of Lakeland Drive. The project is scheduled to start on June 18.

Utilities Division
  • Removed the lift gate from a retired service truck and installed it on another one.
6.14.2019 Utilities - Lift Gate
  • Flushed 5,000 linear feet of sanitary sewer mains performing sewer line maintenance in Lift Station Basin 1.
6.14.2019 Utilities - Flushing
  • Painted several fire hydrants in the Ladera development.
6.14.2019 Utilities - FH Painting
  • TV inspected a sanitary sewer main to find the location of a tap for a house in the 100 block of Nowlin Drive.
  • Installed five new water maters in Ladera and replaced nine water meters with over 2 million gallons of usage.
  • Performed annual meter route inspections to ensure meter boxes are fully exposed, marked with a blue hash mark on the curb, and endpoints installed correctly.
  • Replaced several dilapidated meter boxes that were found during meter route inspections.
  • Performed customer service inspections on several commercial businesses.
  • Performed meter rereads, water turn on/turn offs, and leak checks.
  • Performed maintenance on well lots, lift stations, fire hydrants, and the water distribution and wastewater collection system.

Maintenance Division
  • Performed 12 preventive maintenance and equipment services.
  • Replaced three tires and repaired one.
  • Completed five state inspections.
  • Replaced one battery.
  • Repaired two chain saws.
  • Replaced a mower deck belt.

Code Enforcement Division
  • Responded to citizen complaints.
  • Abated two properties for grass and weeds.
  • Lance Beasley from the Utility Division has accepted the Code Officer position. He will start his new role on Monday, June 17.

Community Services Division
Building Permits (All)
Plans Reviewed - 12
Permits Issued - 33
Permit Applications Accepted/Submitted - 33
 
Parks & Recreation
Park Staff
All Parks
Staff is performing routine maintenance on the athletic fields and parks.
6.14.2019 Parks - Aerating
Staff is monitoring the parks adjacent to the lake and assessing damage and debris removal as the lake recedes. Please note that any paved surface must be moisture free for 28 days before vehicular activity is allowed back on it. This is to ensure that the surface and base material has sufficiently dried out to support the weight of all types of vehicles. Accessing these sites before they have had enough time to dry will cause further damage. 

The boat ramps at Pilot Knoll and Copperas Branch Park, as well as the day use restroom at Pilot Knoll are closed due to flooding. 

Parks Capital Improvement Projects
Victoria Park Track Replacement
BW2 Engineers continue to work on the design of the project. 

Highland Village Road Sidewalk
BW2 Engineers continue to work on the design of the sidewalk. They are working with city staff to identify any easements that might need to be acquired. 

Unity Park
Halff Associates and la terra studio, inc. are in the design process for the Pond Expansion project. Staff is reviewing their 100% plan submittal and will provide comments/feedback to both firms. 

Staff completed interviews with firms that submitted a Request for Qualifications (RFQ) for Kids Kastle. They will be making a recommendation to enter into negotiations at the next Parks Board meeting. Once staff’s recommendation has been approved by the Parks Board, staff will present the information to Council for their approval.
6.14.2019 Parks - KKRFQ
North Rock Construction continues work on the softball field. They have poured the concrete backstop patio area as well as the steps that lead to the restroom building. In addition, they have installed most of the fencing, dugout, and backstop poles. North Rock Construction reinstalled the Musco light poles and added maintenance lights to them, which will allow staff to work at night without turning on the game lights.
6.14.2019 Parks - Softball1
6.14.2019 Parks - Softball2
Chapel Hill Estates Trail Connection 
Staff is working with BW2 for the design of this project which will connect Castlewood Trail (on the west side of FM 2499 pedestrian tunnel) to Chapel Hill Estates along the southbound side of FM 2499.

Doubletree Ranch Park to DCTA Train Station Pedestrian Connection
The southern section (south of the pond) is closed to the public due to the construction of the pedestrian bridge that will provide access from Doubletree Ranch Park to the DCTA Train Station. The contractor has removed the construction road located at the southern section of the park and have seeded it, watering it multiple times a day in order for the turf to be reestablished. Staff completed a walkthrough on Thursday and created a punch list with items found during the walkthrough. Once that is complete, the pedestrian bridges will be open to the public. 
6.14.2019 Parks - DRPBridge
Doubletree Ranch Park
Staff continues to coordinate the installation of the shade structure that will cover the grand lawn immediately south of the splash pad. The shade sail was installed on Friday. 

They are also coordinating the installation of 13 shade umbrellas on the splash pad. The contractor installed seven hexagon umbrellas on the patio and lower synthetic grass area, and plans to install the remaining six square umbrellas next week. Due to this, the splash pad will be closed Monday, Tuesday, and Friday to accommodate the installation.
6.14.2019 Parks - DRPShade
Staff is coordinating the installation of the playground at Doubletree Ranch Park. The equipment has been installed and the contractor is working on installing the concrete border. They plan to begin installing the synthetic grass surfacing next week, weather permitting. 
6.14.2019 Parks - DRPPlayground
Recreation 
The Parks and Recreation Department had their annual award luncheon. The following awards were presented:
  • Heart Award - Jorge Ponce
  • Commitment - Phil Schmidt
  • Responsibility - Alex Contreras
  • Teamwork - Fince Espinoza and Tony Adams
  • Serve - Terry Golden
  • Mission Impossible - Matt Ansted
  • PARD’ner Award - Marketing and Communications Department: Laurie Mullens, Crystal Babcock, and Andrew Boyd
  • Employee of the Year - Andra Foreman

The adult kickball playoff and championship games took place last Wednesday evening at Unity Park. 
6.14.2019 Parks - Kickball
The youth basketball league games will take place at Briarhill Middle School on Saturday.

Senior All-Stars
Monday: Assorted Card Games - Dealer’s Choice, Spades in the Library
Tuesday: Assorted Card Games - Dealer’s Choice, Dominoes, 42 
Thursday: Assorted Card Games - Dealer’s Choice, Bridge, Rummikub

Kids Kamp
Kids Kamp officially kicked off on Monday! This week’s theme was Nature Week, and 65 participants took field trips to Grapevine Botanical Gardens, Doubletree Ranch Park splash pad, Sea Life Aquarium in Grapevine, and swimming at the CORE in Coppell.
6.14.2019 Parks - KK1
6.14.2019 Parks - KK2
This year features a new activity, the Run Club. On Tuesday and Thursday mornings, Kids Kamp participants have the choice to play at Kids Kastle or run laps around Briarhill Middle School. Prizes are awarded to those who run the most laps in their respective age groups. This week we had 22 participants! Winners for the week were Andrew J. (age 10) who ran the most laps with 26 laps (6.5 miles), Jackson J. (age 6) and Grabriella N. (age 7) tied for second place with 22 laps each (5.5 miles). All Run Club participants go home with a free kids meal from Snuffer’s Restaurant in Highland Village or a chicken sandwich from Chick-fil-A.
6.14.2019 Parks - KKRun
Community Education Classes
Summer camp classes began this week at the Robert & Lee DuVall Center! 

Sew Fun Camp is a chance for participants to learn about safety and operation of sewing machines, sewing techniques, and how to make fun crafts! The next class will be held the week of July 8. 

The American Red Cross Babysitting and CPR class is a great opportunity for aspiring babysitters to learn important skills to be a responsible babysitter as well as how to properly care for children and infants. This class will be offered throughout the summer during the weeks of June 24, July 8, July 22, and August 5. 
6.14.2019 Parks - Babysit1
6.14.2019 Parks - Babysit2
Don’s miss out on these great summer classes - sign up today at hvparks.com.

Private Yoga Classes are offered by certified Yoga Instructor, Rachel Swan, at the Robert & Lee DuVall Center. To schedule your private class, please contact Rachel Swan at (214) 641-4236 or revonswan@me.com

Fit4Mom is held on Tuesdays from 9:30 a.m. - 10:30 a.m. at Unity Park and on Mondays and Wednesdays from 9:30 a.m. - 10:30 a.m. at Doubletree Ranch Park. 

Camp Gladiator is held at Unity Park on Monday, Tuesday, and Thursday at 8:30 a.m.; at Doubletree Ranch Park on Monday, Wednesday, and Friday at 7:45 a.m.; as well as on Monday and Wednesday at 5:00 p.m., 6:15 p.m., and 7:30 p.m. at Doubletree Ranch Park.
6.14.2019 Parks - CG
Tai Chi Gung is held Mondays from 12:00 p.m. - 1:00 p.m. and Thursdays from 10:30 a.m. - 11:30 a.m. at the Robert & Lee DuVall Center free of charge.

Outdoor Recreational Pickleball open court is available at Unity Park. Pickleball nets and balls are located on-site for set up. All ages are welcome to play free of charge and residency is not required. Don’t forget to bring your paddle!

Indoor Recreational Pickleball open court is available weekly on Monday, Tuesday, and Thursday from 1:00 p.m. - 4:00 p.m. at the Robert & Lee DuVall Center. All ages are welcome to play free of charge and residency is not required. 
 
Human Resources
Jana Onstead and Kim Lopez met with Katie Callender, Wellness Consultant at Higginbotham, on Tuesday to discuss expanding health screening options for employees. 

On Thursday Kerry Conrad and Jana Onstead attended the Municipal Human Resources Association (MHRA) meeting in Flower Mound. MHRA is a group of area municipal human resources leaders who meet regularly to discuss current issues.