City Manager Michael Leavitt

City Manager's Report

Communication is very important to the City of Highland Village. Each week, I will provide you departmental updates on projects, events and accomplishments. Please stop by and take a minute to become informed on what is happening in your city.

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Apr 18

City Manager's Weekly Update

Posted on April 18, 2019 at 8:42 AM by Crystal Babcock

Marketing & Communications
We all had a good laugh and felt less stressed after the HVBA luncheon on Tuesday. Our guest speaker, Lyndy Phillips, delivered on his promise to show us how to stress less and laugh more. We had over 65 people attend the luncheon and heard so many great comments on how Lyndy’s presentation was just what they needed. We can all look around and find something to laugh about which will help relieve stress and improve our health.
 4.12.2019 MC - HVBA Lunch 4.12.2019 MC - Lyndy
What are your Easter or Mother’s Day plans? Shoal Creek has you and your family covered for these holidays! From their signature lamb chops, chicken and waffles, or the new Mimosa Flights on Saturday and Sundays you will experience a delicious meal that will delight any palate! Check out this edition of Foodie Friday and make your plans to visit Shoal Creek Tavern.
 
Fire Department
Fire Chief Thomson and Administrative Assistant Charlene Seidl attended a conference on Monday for users of the emergency reporting software. It was an opportunity for them to get an overview of the software and sign up for more one-on-one training.

Assistant Chief Collier attended the monthly Fire Prevention Association of North Texas (FPANT) meeting in Grapevine on Wednesday. Jay Loucks, P.E., State of Texas Registered Fire Protection Engineer, was the keynote speaker.

Assistant Chief Nokes, Captain Sorsby, Driver/Operator Harper, and Firefighter/Paramedic Ford attended the Fire Department Instructors Conference (FDIC) in Indianapolis this week. The FDIC brings together fire and rescue professionals from over 65 countries around the world to share experiences and ideas with a common goal of improving fire service.

A Shift conducted blood pressure checks at the Robert & Lee DuVall Center.

Assistant Chief Collier completed two fire inspections and one fire plan review this week.

The Fire Department had the following Calls for Service for the week:
4.12.2019 FD - Calls
 
Public Works
Public Works staff met with residents to discuss sidewalk, drainage, and street issues.

Staff met with representatives from BW2 Engineering, Inc. to discuss Public Works projects and the Highland Village Road Sidewalk Project. 

The management staff continued one-on-one meetings with employees to set up Lattice.

Public Works worked with with Kansas City Southern Railroad and TxDOT to repair the railroad crossing on FM 2499. 
4.12.2019 PW - RR1
4.12.2019 PW - RR2
Streets Division
  • Continued concrete street repairs on Copperas Branch Court, Lake Highlands Drive, and Woodside Court.
  • Continued asphalt street repairs on Lanier Way, Longfellow Drive, and Whittier Street.
  • Delivered recycle carts to residents. 
  • Patched potholes in various locations throughout the City.
  • Removed construction spoil material from the Southwood material storage lot. 
  • Conducting a sign and pavement marking inventory and replacement schedule throughout the City. 

Drainage Division
  • Graded a barrow ditch in the 200 block of Dickinson Drive to flow properly in an effort to eliminate water runoff from Highland Village Road.
4.12.2019 Drainage - Dickinson
  • Installed a driveway drainage culvert and graded the barrow ditch to flow in the 200 block of Pecan Street.
4.12.2019 Drainage - Pecan
  • Deployed line locates for barrow ditch cleaning in the 300 block of Post Oak Drive. 
  • Responded to a complaint regarding overgrown weeds in the drainage easement in the 3100 block of Hillside Drive.
  • Inspected a sinkhole near a drainage conversion which was caused by a pool drain in the 300 block of Catlin Circle.
4.12.2019 Drainage - Catlin
  • Filled in an eroded area in the barrow ditch in the 100 block of Brookdale Drive.
4.12.2019 Drainage - Brookdale
Utilities Division
  • Potholed a sanitary sewer service in the 900 block of Highland Village Road and shot grade to determine the downhill slope of the line.
  • Replaced a curb stop in the 100 block of Nowlin Drive. 
4.12.2019 Utilities - Nowlin
  • Unstopped a sanitary sewer service in the 400 block of Moran Drive and TV inspected the line.
  • TV inspected a sanitary sewer main in the 600 block of Timbercrest Circle to inspect pipe integrity where there is a ditch line failure.
  • Exposed the 16” water main at Unity Park near the water tower to verify location for the Parks Department Softball Field Project.
  • Located five areas of water and sanitary sewer infrastructure for contractors performing underground boring and excavations.
  • Performed annual meter route inspections to ensure meter boxes are fully exposed, marked with a blue hash mark on the curb, and endpoints installed correctly.
  • Performed fire hydrant maintenance and flow tested several fire hydrants. 
  • Performed customer service inspections on several commercial businesses.
  • Performed meter rereads, water turn on/turn offs, and leak checks.
  • Performed maintenance on well lots, lift stations, fire hydrants, and the water distribution and wastewater collection system.

Code Enforcement Division
  • Areas of Responsibility three and four were swept proactively.
  • Responded to citizen complaints.
  • Met with our Municipal Court Division to discuss the court process.
  • Code Officer Perez was invited to observe pretrial and court proceedings at the Lewisville Municipal Court. 
4.12.2019 Code - Weekly
Maintenance Division
  • Performed ten preventive maintenance and equipment services. 
4.12.2019 Maint - Service
  • Replaced one battery.
  • Completed three vehicle registrations.
  • Replaced one tire. 
  • Replaced the rotors and brake pads on a City vehicle. 
  • Repaired one tail light.

Community Services Division
Building Permits (Commercial & Residential)
Plans Reviewed - 12
Permits Issued - 24
Permit Applications Accepted/Submitted - 33
 
Parks & Recreation
Park Staff
All Parks
Staff continues to perform routine maintenance throughout the park and trail system. They are also preparing the soccer, football, and baseball fields for games. 

Joey Hardin is performing specialized maintenance throughout the park and trail system. 
4.12.2019 Parks - Projects
Marcos Mejorado, Brent Hill, and Joe LaMothe performed irrigation maintenance along the FM 2499 medians.
4.12.2019 Parks - Irrig
The Denton County Master Gardeners planted various plants throughout the butterfly gardens at Doubletree Ranch Park.
4.12.2019 Parks - MG1
Training
Matt Ansted hosted a work order training session for staff this week. 
4.12.2019 Parks - Training
Park staff attended confined spaces training this week which will prepare staff for the operation and maintenance of the splash pad at Doubletree Ranch Park.
4.12.2019 Parks - CST
Parks Capital Improvement Projects
Victoria Park Track Replacement
BW2 Engineers continue to work on the design of the project. 

Highland Village Road Sidewalk
BW2 Engineers continue to work on the design of the sidewalk. Staff from both the Public Works and Parks Departments met with BW2 Engineers to review the alignment of the sidewalk. 

Unity Park
Halff Associates is in the design process for the Pond Expansion project.

North Rock Construction continues work on the softball field. This week, they worked on rough grading the entire site. The softball field project is expected to take 180 calendar days (pending weather). 
4.12.2019 Parks - Softball
Copperas Branch Park
Staff is preparing for the public kick off meeting to be held on April 18 from 6:30 to 9:00 p.m. at Doubletree Ranch Park. The CoServ Snack Wagon will be onsite serving dinner for everyone in attendance.

In addition, the City is seeking online community engagement for the Master Plan via Speak Up HV. We know better decision are made when our community provides input, and the City wants to make that as easy as possible. You can contribute your ideas and ask questions at times that work best for you.

Chapel Hill Estates Trail Connection 
Staff is working with BW2 for the design of this project which will connect Castlewood Trail (on the west side of FM 2499 pedestrian tunnel) to Chapel Hill Estates along the southbound side of FM 2499.
 
FM 2499 Landscape and Maintenance Services Contract
Staff has executed a contract with Terracare Associates issued a notice to proceed with the maintenance of FM 2499. 

Sunset Point Park
Staff has submitted a permit application to the US Army Corps of Engineers for this project.

Doubletree Ranch Park to DCTA Train Station Pedestrian Connection
The southern section (south of the pond) is closed to the public due to the construction of the pedestrian bridge that will provide access from Doubletree Ranch Park to the DCTA Train Station. 

Recreation
The NFL Flag Football games continue Saturday at Brazos Park. 

The adult kickball league continued at Unity Park on Wednesday evening.

Senior All-Stars
Monday: Assorted Card Games - Dealer’s Choice, Spades in the Library
Tuesday: Assorted Card Games - Dealer’s Choice, Dominoes, 42 
Thursday: Assorted Card Games - Dealer’s Choice, Bridge, Rummikub

Upcoming Special Events
Due to inclement weather in the forecast, the annual Easter Egg Hunt has been postponed to Saturday, April 20 at the Unity Park baseball/softball fields located behind Briarhill Middle School. This event is free to the public and includes pictures with the Easter Bunny himself (be sure to bring your camera), face painting sponsored by Point Bank, a Fire Engine, and a bounce house sponsored by Aqua Tots! The Hunt will begin promptly at 10:00 a.m. A social media contest sponsored by Primrose Highland Village will take place - attendees are encouraged to post their pictures at the event to Facebook and/or Instagram using #hvparks.

Community Education Classes
Private Yoga Classes are offered by certified Yoga Instructor, Rachel Swan, at the Robert & Lee DuVall Center. To schedule your private class, please contact Rachel Swan at (214) 641-4236 or revonswan@me.com

Fit4Mom is held on Tuesdays from 9:30 a.m. - 10:30 a.m. at Unity Park and on Mondays and Wednesdays from 9:30 a.m. - 10:30 a.m. at Doubletree Ranch Park.
4.12.2019 Parks - Fit4Mom
Camp Gladiator is held at Unity Park on Monday, Tuesday, and Thursday at 8:30 a.m.; at Doubletree Ranch Park on Monday, Wednesday, and Friday at 7:45 a.m.; as well as on Monday and Wednesday at 5:00 p.m., 6:15 p.m., and 7:30 p.m. at Doubletree Ranch Park.
4.12.2019 Parks - CG1
4.12.2019 Parks - CG2
Tai Chi Gung is held Mondays from 12:00 p.m. - 1:00 p.m. and Thursdays from 10:30 a.m. - 11:30 a.m. at the Robert & Lee DuVall Center free of charge.

Outdoor Recreational Pickleball open court is available at Unity Park. Pickleball nets and balls are located on-site for set up. All ages are welcome to play free of charge and residency is not required. Don’t forget to bring your paddle!

Indoor Recreational Pickleball open court is available weekly on Monday, Tuesday, and Thursday from 1:00 p.m. - 4:00 p.m. at the Robert & Lee DuVall Center. All ages are welcome to play free of charge and residency is not required. 
 
Human Resources
Kerry Conrad and Kimberly Lopez attended a FMLA refresher course in Grand Prairie. Law firm Ross | Gannaway, PLLC spoke on FMLA, requirements, and case studies as it relates to municipal government. 

Jana Onstead, Kerry Conrad, and Kimberly Lopez attended the Employee Activity Fund (EAF) lunch at Doubletree Ranch Park.