City Manager Michael Leavitt

City Manager's Report

Communication is very important to the City of Highland Village. Each week, I will provide you departmental updates on projects, events and accomplishments. Please stop by and take a minute to become informed on what is happening in your city.

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Apr 08

City Manager's Weekly Update

Posted on April 8, 2019 at 8:46 AM by Crystal Babcock

Business Updates
Under Construction
  • Lambeau’s America - they are leasing a portion of the old Patrizio’s space in The Shops at Highland Village. 
  • Academy Mortgage - in The Shops at Highland Village. 
  • Premier Pigments - the old Tutor Time Building on Justin Road.
  • Brass Tap - in The Shops at Highland Village.
  • Painted Tree Tea Room - located in the Painted Tree Marketplace.
  • Tiffs Treats - will be located in The Shops at Highland Village. 
  • Workout Anytime - 1952 Justin Road (next to Goody Goody).
  • Salerno’s, located in the Highland Village Town Center, is adding an outdoor seating area. 
 
Marketing & Communications
Laurie Mullens attended the Government Social Media Conference (GSMCON) in Nashville this week. The conference had over 900 attendees from cities, counties, states, state, and federal agencies. Representatives from Facebook, Twitter, and Nextdoor were in attendance leading sessions on the latest tips and tools available for government use. There were also sessions from other organizations sharing their best practices and successes on social media. Keynotes included social media accessibility, the future of social media in government, and a presentation from social media strategist from the UN on harnessing social media to increase buy-in.
4.5.2019 MC - GSMCON
 
Fire Department
The Outdoor Warning Siren test was cancelled on Wednesday due to overcast skies. These sirens are tested monthly on the first Wednesday, weather permitting. 

Assistant Chief Nokes attended North Central Texas Trauma Regional Advisory Council (NCTTRAC) meetings on Tuesday and Wednesday. The Tuesday meetings included Emergency Medical Task Force (EMTF) and the Regional Emergency Preparedness Committees (REPC), the Stroke Committee held their meeting on Wednesday. 

Assistant Chief Nokes also attended the Fire Instructors Association of North Texas (FIANT) meeting on Wednesday in Grapevine. FIANT is made up of fire instructors and fire safety offices throughout North Texas with a goal to promote professionalism and proficiency in the fire service through education and exchange of information.

Chief Thomson and Assistant Chief Collier attended the Denton County Fire Chiefs Associaton (DCFCA) meeting on Thursday. Awarding scholarships to college bound students of Denton County Firefighters was on the agenda. 

C Shift conducted blood pressure checks at the Robert & Lee DuVall Center.

Assistant Chief Collier completed seven fire inspections and two fire plan reviews this week.

The Fire Department had the following Calls for Service for the week:
4.5.2019 FD - Calls
 
Public Works
Public Works staff met with residents to discuss sidewalk, drainage, and street issues.

Staff met with representatives from BW2 Engineering, Inc. to discuss Public Works projects and visit project sites.

The management staff continued one-on-one meetings with employees to set up Lattice.

Streets Division
  • Completed concrete street repairs on the City Hall parking lot.
  • Continued concrete street repairs on Copperas Branch Court, Lake Highlands Drive, and Woodside Court.
4.5.2019 Streets - Woodside
4.5.2019 Streets - Lake Highlands
  • Continued asphalt street repairs on Lanier Way, Longfellow Drive, and Whittier Street.
4.5.2019 Streets - Whittier
  • Delivered recycling carts to residents. 
  • Patched potholes in various locations throughout the City.
  • Assisted the Utilities Division with saw cuts on Glen Ridge Drive and FM 407. 
  • Removed construction spoil material from the Southwood material storage lot. 
  • Conducting a sign and pavement marking inventory and replacement schedule throughout the City.

Drainage Division
  • Replaced a driveway culvert and graded the barrow ditch to flow properly in the 200 block of Pecan Street.
4.5.2019 Drainage - Pecan1
4.5.2019 Drainage - Pecan2
  • Deployed line locates for barrow ditch cleaning in the 200 block of Dickinson Drive to help alleviate a drainage problem due to water coming from Highland Village Road. 
  • As a result of someone driving through a barrow ditch, the Drainage Division backfilled low areas around the WYE inlet and filled in tire tracks on Rosedale Street. 
4.5.2019 Drainage - Rosedale
  • Met with a resident to discuss installing a grate and curb to capture water and alleviate flooding in the 800 block of Jennifer Court. 
  • Uncovered a grate inlet to relieve standing water on Briarhill Boulevard. 
4.5.2019 Drainage - Briarhill
  • Met with the residents in the 3300 block of Castlewood Boulevard to discuss standing water in the drainage easement.

Utilities Division
  • Performed an after-hours, scheduled fire hydrant valve replacement in the 2100 block of FM 407.
4.5.2019 Utilities - Valve Replace
  • Repaired a water service leak under the driveway approach in the 3400 block of Glen Ridge Drive. 
4.5.2019 Utilities - Service Leak
  • Received training from Street Division personnel on operating the concrete saw.
4.5.2019 Utilities - Saw Cut
  • Flushed dead end water main blow-offs as a monthly TCEQ mandated program. 
  • Dressed a previous sanitary sewer service repair in a backyard right-of-way on Village Estates.
  • Performed annual meter route inspections to ensure meter boxes are fully exposed, marked with a blue hash mark on the curb, and endpoints installed correctly.
  • Performed fire hydrant maintenance and flow tested several fire hydrants. 
  • Performed customer service inspections on several commercial businesses.
  • Performed meter rereads, water turn on/turn offs, and leak checks.
  • Performed maintenance on well lots, lift stations, fire hydrants, and the water distribution and wastewater collection system.

Code Enforcement Division
  • Since we started using City Works to manage code cases, 385 cases have been opened of which 349 have been closed for a compliance rate of nearly 90%.
  • Areas of Responsibility one and two were swept proactively.
  • Responded to citizen complaints.
  • Issued 24 new notices.
  • Re-inspected and closed 36 cases.
  • Met with the prosecutor and Police Chief to discuss enforcement of code violations.
4.5.2019 Code - Weekly
Maintenance Division
  • Performed 11 preventive maintenance and equipment services. 
  • Replaced three batteries.
  • Replaced the brake switch on a mower.
  • Repaired one tire and replaced five.
  • Repaired two tail lights.
  • Replaced the rear shocks on a vehicle.
4.5.2019 Maint - Shocks
  • Replaced the front rotors and brake pads on a vehicle.
  • Removed the decals from Medic 482 in preparation for trading it in. 
4.5.2019 Maint - Decals
Community Services Division
Building Permits (Commercial & Residential)
Plans Reviewed - 10
Permits Issued - 31
Permit Applications Accepted/Submitted - 30
 
Parks & Recreation
Park Staff
All Parks
Staff continues to perform routine maintenance throughout the park and trail system. They are also preparing the soccer, football, and baseball fields for games. 

Training 
Matt Ansted hosted a work order training session for staff this week. During the session, Matt Ansted and Adam Richter discussed the work order system as a means to capture special event tasks as well as routine maintenance.
4.5.2019 Parks - Training
Parks Capital Improvement Projects
Victoria Park Track Replacement
BW2 Engineers continue to work on the design of the project. 

Highland Village Road Sidewalk
BW2 Engineers continue to work on the design of the sidewalk.   

Unity Park
Halff Associates is in the design process for the Pond Expansion project.

North Rock Construction has started construction of the softball field. This project is expected to take 180 calendar days (pending weather). 
4.5.2019 Parks - Softball
Copperas Branch Park
Le Terra Studio held another Copperas Branch Park Master Plan kick off meeting with City staff this week. A database of ideas shared is being compiled by Le Terra Studio. A public kick off meeting will be held on April 18 from 6:30 to 9:00 p.m. at Doubletree Ranch Park. The CoServ Snack Wagon will be onsite serving dinner for everyone in attendance. 
4.5.2019 Parks - Copperas
4.5.2019 Parks - Invite
Chapel Hill Estates Trail Connection 
Staff is working with BW2 for the design of this project which will connect Castlewood Trail (on the west side of FM 2499 pedestrian tunnel) to Chapel Hill Estates along the southbound side of FM 2499.
 
FM 2499 Landscape and Maintenance Services Contract
Staff has sent a contract to Terracare Associates for execution. Once complete, staff will issue a notice to proceed with the maintenance of FM 2499. 

Sunset Point Park
Staff has submitted a permit application to the US Army Corps of Engineers for this project.

Pilot Knoll Park
Gabe Doria and Joey Hardin have worked diligently with contractors to complete the Day Use Restroom Project. Their hard work has paid off and the building is now open to the public.
4.5.2019 Parks - PK RR
Doubletree Ranch Park to DCTA Train Station Pedestrian Connection
The southern section (south of the pond) is closed to the public due to the construction of the pedestrian bridge that will provide access from Doubletree Ranch Park to the DCTA Train Station. Staff met with the contractor on Wednesday to inspect the electrical rack and conduit rough-in. While there, they walked the pedestrian bridge from Highland Village to Lewisville. 
4.5.2019 Parks - DRP Bridge
Recreation
The NFL Flag Football games continue Saturday at Brazos Park. 
4.5.2019 Parks - Flag Football
The adult kickball league continued at Unity Park on Wednesday evening.

Senior All-Stars
Monday: Assorted Card Games - Dealer’s Choice, Spades in the Library
Tuesday: Assorted Card Games - Dealer’s Choice, Dominoes, 42 
Thursday: Assorted Card Games - Dealer’s Choice, Bridge, Rummikub

Ten Senior All-Stars took a trip up to Winstar on Wednesday for breakfast, gambling, and fellowship. While they all had a great time, several of the All-Stars admitted to making a very generous donation to the casino. 

The Wednesday Quilting Crew found out that Adam’s birthday was this week and helped him celebrate by making him wear a special birthday crown. 
4.5.2019 Parks - Adam Quilters
Upcoming Special Events
The annual Easter Egg Hunt will be Saturday, April 13 at the Unity Park baseball/softball fields located behind Briarhill Middle School. This event is free to the public and includes pictures with the Easter Bunny himself (be sure to bring your camera), face painting sponsored by Point Bank, a Fire Engine, and a bounce house sponsored by Aqua Tots! The Hunt will begin promptly at 10:00 a.m. A social media contest sponsored by Primrose Highland Village will take place - attendees are encouraged to post their pictures at the event to Facebook and/or Instagram using #hvparks.
4.5.2019 Parks - Easter
In the event that the Easter Egg Hunt is cancelled due to inclement weather, it will be held the following Saturday, April 20, at Unity Park at 10:00 a.m.

Community Education Classes
Private Yoga Classes are offered by certified Yoga Instructor, Rachel Swan, at the Robert & Lee DuVall Center. To schedule your private class, please contact Rachel Swan at (214) 641-4236 or revonswan@me.com

Fit4Mom is held on Tuesdays from 9:30 a.m. - 10:30 a.m. at Unity Park and on Mondays and Wednesdays from 9:30 a.m. - 10:30 a.m. at Doubletree Ranch Park. 

Camp Gladiator is held at Unity Park on Monday, Tuesday, and Thursday at 8:30 a.m.; at Doubletree Ranch Park on Monday, Wednesday, and Friday at 7:45 a.m.; as well as on Monday and Wednesday at 5:00 p.m., 6:15 p.m., and 7:30 p.m. at Doubletree Ranch Park.
4.5.2019 Parks - CG1
4.5.2019 Parks - CG2
Tai Chi Gung is held Mondays from 12:00 p.m. - 1:00 p.m. and Thursdays from 10:30 a.m. - 11:30 a.m. at the Robert & Lee DuVall Center free of charge.

Outdoor Recreational Pickleball open court is available at Unity Park. Pickleball nets and balls are located on-site for set up. All ages are welcome to play free of charge and residency is not required. Don’t forget to bring your paddle!

Indoor Recreational Pickleball open court is available weekly on Monday, Tuesday, and Thursday from 1:00 p.m. - 4:00 p.m. at the Robert & Lee DuVall Center. All ages are welcome to play free of charge and residency is not required. 

Other
Intern, Bree Shamsy, started this week. Bree is a student at UNT majoring in Recreation, Events, and Sport Management. Bree will be assisting with special events, senior programs, Kids Kamp, and various projects while she is here this summer.
4.5.2019 Parks - Bree