City Manager Michael Leavitt

City Manager's Report

Communication is very important to the City of Highland Village. Each week, I will provide you departmental updates on projects, events and accomplishments. Please stop by and take a minute to become informed on what is happening in your city.

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Feb 08

City Manager's Weekly Update

Posted on February 8, 2019 at 4:25 PM by Laurie Mullens

Business Updates
Brass Tap Permit issued on 02-05-2019 to begin finish-out construction
Permit application received/under review for Work Out Anytime – to be located at 1952 Justin Rd.  (next to Goody Goody). 
 
Marketing & Communications
Assistant Chief Stewart, Assistant Chief Collier and Laurie Mullens have been working with CivicPlus to launch the CivicReady solution for emergency preparedness and mass notification services for our residents. The new tool, highlandvillage-tx.regroup.com, integrates with our current website and we have streamlined our notification categories into the solution making it simpler for residents to sign up.  This mass communication tool allows the us to communicate with residents quickly and efficiently before, during and after an emergency. In addition, it can be used for routine events and community updates. Citizens can be reached through email, SMS, voice calls and social media platforms depending on preference. You can sign up here
SignUp_PNG

 
Public Works
Public Works staff met with several residents to discuss sidewalk, drainage, and street issues.
Public Works staff met with representatives from BW2 to discuss Public Works projects and visit project sites.
Public Works Management staff continued 1 on 1 meetings with employees for the Lattice program.
Public Works staff met with Coserv representatives to discuss permitting in new developments.

Drainage Division:
  • Replaced driveway culverts and graded barrow ditch to flow in the 300 block of Whittier St. 
2.8.2019 Drainage - 307 Whittier
  • Met with the residents in the 4100 block of Amhurst on ground water leaching under the retaining wall. 
2.8.2019 Drainage - Amhurst
  • Deployed line locates for the 200 block of Dickinson for barrow ditch cleaning and driveway culvert installation.
  • Mow grass and removed weeds and debris from the creek located by Goodyear on FM 407.  
2.8.2019 Drainage - Goodyear
  • Investigated ground water near a wye inlet box in the 700 block of Windsor Ct.
  • Performed water quality testing at various locations in the City.
  • Cleaned creek crossing after recent rains.
  • Hauled construction spoils from 5001 FM 2499 to landfill. 
Streets Division:
  • Continued asphalt street repairs on Lakeland Drive, Rosedale Street and Village Tree. 
2.8.2019 Streets - Lakeland Drive
2.8.2019  - Rosedale St 

  • Continued concrete street repairs on Copperas Branch Court.
  • Completed concrete driveway repairs on Sheldon Court and Whittier Lane. 
  • Patched potholes in various locations throughout the City. 
  • Replaced signs in various locations throughout the City. 
2.8.2019 Streets - Sign Replacement
Utilities Division:
  • Re-located a sanitary sewer service to improve gravity flow in the 400 block of Louise Lane. 
2.8.2019 UT - 445 Louise
  • Repaired two water service leaks in the 800 block of Woodhaven Drive and the 2800 block of Butterfield Stage Road.
  • Flushed dead end water main blow-offs as a monthly TCEQ mandated program.
  • Installed three meters for new homes in the Ladera Development.
  • Performed meter cut-offs for delinquent water service accounts.
  • Repaired a fire hydrant in the 900 block of Excalibur Drive.
  • Located one area of water and sanitary sewer infrastructure for a contractor performing directional boring and excavations.
  • Performed fire hydrant maintenance on several fire hydrants in the City
2.8.2019 UT - FH Maint
  • Performed customer service inspections on several commercial businesses.
  • Performed meter rereads, water turn on/turn offs, and leak checks.
  • Performed maintenance on well lots, lift stations, fire hydrants, and the water distribution and wastewater collection system.
Code Enforcement Division:
  • AOR’s 4, and 5 swept proactively
  • Responded to citizen complaints
  • Issued a total of 15 new notices
  • Re-inspected and closed 2 cases
2.8.2019 Code - Statistics
Maintenance Division:
  • Performed thirteen preventative maintenance / equipment services.
  • Five batteries replaced
  • Five tires replaced, one tire repaired
  • Replaced rear shocks 
 2.8.2019 Maint - shock
  • Recharged A/C unit 
  • Made spot light repairs 
 2.8.2019 Maint - light
Community Services Division:
Building permits (Commercial & Residential)
  • Plans reviewed –11
  • Permits issued to contractors/homeowners – 26
  • Permit applications submitted – 28
Parks & Recreation
All Parks:
Staff continue to perform routine maintenance tasks throughout the entire park and trail system in preparation for the spring season. Staff continue to trim the landscape grasses throughout various parks and properties.
 
2.8.2019 PR - Brazos Median Grass Trimming
Unity Park:
Baseball season has begun at Unity Park.  Staff also performed maintenance on the Kids Kastle playground this week.   
2.8.2019 PR - Kids Kastle Maintenance
 
Highland Shores at Community Center Dr. Crosswalk:
The contractor has completed the installation of the illuminated crosswalk and it has been activated. 

Training:
This week, all field staff attended bloodborne pathogen and maintenance schedule training hosted by Parks and Trails Superintendent, Matthew Ansted.  
2.8.2019 PR - Bloodborne Pathogen Training   2.8.2019 PR - Maintenance Schedule Training
 
 Park Capital Improvement  Projects:
 
Brazos Park:
The construction for this project has been completed and it is currently in the closeout phase.  
 
Victoria Park Track Project:
BW2 Engineers is in the process of designing this project.   
 
Highland Village Road Sidewalk:
BW2 Engineers is in the process of designing this project.
 
Unity Pond Project:
Halff Associates is in the process of designing this project.  
 
Unity Softball Field Project:
The bids closed were read aloud on February 7, 2019 at 2:00 p.m.  There were three construction companies that bid on this project.  Staff is in the process of evaluating the bids for this project.
   
Doubletree Ranch Park:
Encino Landscape continues to construct the pedestrian bridge that will connect the southern portion of Doubletree Ranch Park to the DCTA train station located at Garden Ridge and I-35.  The estimated timeline for completion of this project is now the end of March 2019.  Staff met with representatives from TXDOT and Encino Landscaping to determine the location of the electrical rack and permitting.  
2.8.2019 PR - DRP Bridge to DCTA Train Station Meeting 
 
Staff has received a signed contract from the vendor for the playground and swings.  Staff is awaiting the signed/approved contract from the shade structure vendor and anticipates it to be delivered next week.  The shade structures, playground and older teen swing area are proposed to be installed over the winter at the splash pad, lawn areas and oak grove areas of the park.  
 
Shade Structures Projects:
The installation of the shade structures at Lions Club Park, Turpin Park and Lower Sellmeyer Park and the Unity Dog Park have been completed. 
 
Pilot Knoll Park: 
Staff continues to be in the process of having contractors install the power and concrete to the day use restroom building.  
 
Copperas Branch Park:
Staff continues to coordinate with la terra studio for the creation of the Copperas Branch Park master plan.    

Chapel Hill Estates Trail Connection:
Staff has executed a task order with BW2 Engineers for the design of this project.  This trail will connect Castlewood Trail (at the west side of FM 2499 pedestrian tunnel) to Chapel Hill Estates along the southbound side of FM 2499.  

Fm 2499 Landscape And Maintenance Services Contract:
Matthew Ansted continues to be in the process of updating the bid documents and will advertise for maintenance services next week.  

Sunset Point Park:
On Wednesday, Fince Espinoza hosted a pre-bid meeting for Sunset Point Park Project.  There were six contractors who showed up to the pre-bid meeting. 
 2.8.2019 PR - Sunset Point Park Pre-Bid Meeting 1  2.8.2019 PR - Sunset Point Park Pre-Bid Meeting 2
 
Recreation

Senior All-Stars
Monday: Assorted Card Games - Dealer’s Choice, Spades in the Library
Tuesday: Assorted Card Games - Dealer’s Choice, Dominoes, 42 
Thursday: Assorted Card Games - Dealer’s Choice, Bridge, Rummikub
On Thursday, 51 seniors enjoyed a Meals on Wheels Lunch. The meal consisted of ham, macaroni & cheese, vegetables, roll, and cake for dessert. After lunch some of the seniors stayed to participate in Bingo.
 2.8.19 PR - Senior Bingo
 
Special Events
The annual Father & Daughter Valentine’s Dance was held last Friday at the Hilton Garden Inn - Lewisville. The attendance for the evening was 344 (165 father daughter couples). The event featured dinner, dancing, door prizes, and a special guest appearance from Allison Harris, News Reporter, from Fox 4 News. Ms. Harris provided a speech to the girls in attendance. Her speech was aimed at motivating the girls to do well in school and to follow their dreams. 
2.8.19 PR - Father Daughter 1  2.8.19 PR - Father Daughter 2 
2.8.19 PR - FD 3   2.8.19 PR - FD 4
 
 A “Social Media Contest”, sponsored by Mr. Restore was offered at the event. Fathers and daughters were encouraged to post pictures to Facebook and Instagram throughout the evening using the hashtag “#HVParks”. The parks and recreation staff then voted on the pictures that were posted and the winner of the contest was John Chapman (Kinley Chapman) of Highland Village.
2.8.19 PR - Social Media Contest Winner 
 
 Local businesses who donated door prizes to the event included:
7 Mile Café (Highland Village), Blue Goose Cantina (Highland Village), Boardroom Salon for Men (Highland Village), Camp Gladiator (Highland Village), Chick-fil-A (Justin Rd), Dental Depot (Highland Village), Dr. Audrey Stansbury Family Dentist (Highland Village), Fresco’s Mexicana (Highland Village), Hillside Fine Grill (Highland Village), Lake Park Golf (Lewisville), Market Street (Flower Mound), Massage Green Spa (Highland Village), Mosquito Joe (Northwest DFW), Mr. Restore (DFW), Palio’s Pizza Café (Highland Village), Peter’s Pizzeria (Highland Village), Raising Cane’s (Flower Mound), Roosters Men’s Grooming Center (Flower Mound), Sip Stir Coffee (Highland Village), The Knot Hair & Nail Salon (Highland Village), What’s On Tap (Highland Village), and Yellow Rose Steak & Chop house (Flower Mound).

Community Education Classes
Yoga classes are available at The Robert & Lee DuVall Center. Private Yoga Classes are offered by certified Yoga Instructor, Rachel Swan. To schedule your private class, please contact Rachel Swan at (214) 641-4236 or revonswan@me.com.

Fit4Mom is held on Tuesdays from 9:30 a.m. - 10:30 a.m. at Unity Park and on Mondays and Wednesdays at Doubletree Ranch Park from 9:30 a.m. – 10:30 a.m.

Camp Gladiator is held at Unity Park on Monday, Tuesday, and Thursday at 8:30 a.m.; at Doubletree Ranch Park on Monday, Wednesday and Friday at 7:45 a.m.; as well as on Monday and Wednesday at 5:00 p.m., 6:15 p.m., and 7:30 p.m. at Doubletree Ranch Park.
 2.8.19 PR - CG 2-4
 
 Tai Chi Gung is held Mondays from 12:00 p.m. - 1:00 p.m., and Thursdays from 10:30 a.m. - 11:30 a.m. at The Robert & Lee Duvall Center. These classes are free of charge.

Outdoor Recreational Pickleball open court is available at Unity Park. Pickleball nets and balls are located on-site for set up. All ages are welcome to play FREE of charge and residency is not required. Don’t forget to bring your paddle!

Indoor Recreational Pickleball open court is available weekly on Monday, Tuesday, and Thursday from 1:00 p.m. - 4:00 p.m. at The Robert & Lee DuVall Center. All ages are welcome to play FREE of charge and residency is not required.
Human Resources
Kimberly Lopez held a new hire orientation for rehires Police Corporal Robert Fever and Communications Officer Emily Nunley. We are so delighted to have them in our Police department. 

Hanna Metaferia, Lattice Customer Success Manager and Kimberly Lopez had a meeting to discuss new performance management features that will be rolling out in the next couple of months. 

Jana Onstead and Kimberly Lopez spoke with Katelynn Callender, Senior Wellness & Health Management Consultant and Denice Thom, Senior Account Manager with Higginbotham about planning our annual benefit fair and biometric event for employees.