City Manager Michael Leavitt

City Manager's Report

Communication is very important to the City of Highland Village. Each week, I will provide you departmental updates on projects, events and accomplishments. Please stop by and take a minute to become informed on what is happening in your city.

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Dec 03

City Manager's Weekly Update

Posted on December 3, 2018 at 8:14 AM by Crystal Babcock

Marketing & Communications
On Monday Mayor Wilcox, Ken Heerman, and Laurie Mullens attended a DCTA meeting to receive the results of the peer benchmarking study completed by Texas A&M Transportation Institute. 

Mayor Wilcox, Ken Heerman, Laurie Mullens, Jana Onstead, Sunny Lindsey, Angie Miller, and Crystal Babcock participated in the Advocate for Your City webinar held by TML on Thursday. The webinar focused on developing a relationship with your legislators and tips for providing testimony at public hearings. 

The holiday marketing campaign is in full swing. Using the tag line Wrap it up in HV, short videos are being produced showing how you can wrap up all your holiday shopping, party planning, and even New Year’s resolutions in Highland Village. These videos are shared on the HVBA Facebook and Instagram. Please share on your social media accounts to help promote our local businesses this holiday season.
 
Fire Department
A Shift was dispatched to McAuliffe Elementary for smoke in one of the classrooms on Tuesday. After investigating the room and surround area, a representative from LISD indicated that a rooftop circuit board had shorted and burned out. The main breaker on the unit was shut down until it could be repaired. The engine crew conducted a final investigation using a thermal imaging camera and found no further hazards. 

Interim Chief Nokes attended a Denton County Training Committee meeting on Thursday where Chief Floyd from North Central Texas College discussed their fire program as well as their search training. 

C Shift conducted blood pressure checks at The Robert & Lee DuVall Center. 

Chief Collier completed four fire inspections and three plan reviews this week.

The Fire Department had the following Calls for Service this week:
11.30.2018 FD - Calls
 
Police Department
The Field Operations Division conducted several oral boards this week in search of our next police officer.

We are incredibly fortunate to work in this community and we are frequently reminded how wonderful our citizens are. Thank you for the delicious homemade cookies!
11.30.2018 PD - Cookies
Cub Scout Pack #1163 stopped by the Police Department for a tour and bike demonstration. During the tour Officer Eric Luster discussed community policing and bicycle safety.
11.30.2018 PD - Cub Scouts
The North Texas Chapter of Jack & Jill of America donated items to the Toy and Food Drive. Thank you for your support!
11.30.2018 PD - Jack1
11.30.2018 PD - Jack2 
Commander Karl Schlichter met with the Snuffer’s management team on Monday to discuss their upcoming program to donate funds to Police Department Associations. You may remember Snuffer’s in Highland Village has participated in Restaurant Week leading up to the TXFallenPD Tribute Event the past couple of years. We are thrilled to continue this partnership, and expand upon it in the future. 

Commander Sheri Morrison and Senior Animal Care Officer Wes Fiddes met with Andrew Boyd to discuss filming an Ask the ACO series. These videos will be created from questions that citizens have posted on the Animal Shelter’s Facebook page and will hopefully address many of the frequently asked questions that the Animal Care Unit receives.

Corporal David Harney and Corporal Anita Sanchez met with Crossing Guard applicants this week.

Corporal Mike MacLean appointed some of our outstanding Auxiliary’s to new positions at this month’s meeting. Congratulations to Bert Williams as he was appointed to the Auxiliary Deputy Commander role. Also, Nick Antoun and Jon Rogers were appointed to Lieutenant. Thank you to all of our volunteers!  

The Toy and Food Drive collected $948.15 in monetary donations, and $100 in gift cards this past weekend. We have also received food and toy items to help out those in need this holiday season.

Officer Fabiola Ramirez and Officer Tim Henderson joined Corporal Anita Sanchez for lunch with some of the seventh graders at Briarhill Middle School. The HVPD Officers love stopping by to say hi and the students do, too!
11.30.2018 PD - Briarhill Lunch
Corporal David Harney hung out with one of his friends at Highland Village Elementary and worked on his two color patterns with him.
11.30.2018 PD - Harney Colors
We are in Phase Two of the of the Corporal Promotion process. The selection process for a new Detective is progressing as well.
 
Public Works
Public Works staff met with residents to discuss sidewalk, drainage, and storm damage issues.

Staff met with representatives from BW2 Engineering, Inc. to discuss Public Works projects.

The management staff continued one-on-one meetings with employees to setup Lattice.

Public Works staff met with TML representatives to discuss roofing projects on City facilities. 

Staff met with a developer to discuss a proposal that would possibly be located in the Barnett Subdivision.

Public Works staff met with our consultant to discuss a P&Z presentation to take place at the meeting on December 18.

Streets Division
  • The intersection at South Clearwater Drive and North Clearwater Drive as well as the boat slip parking lot located at 700 Highland Village Road is closed to thru traffic due to high water.
  • Completed concrete sidewalk repairs in the 700 block of Tartan Trail.
11.30.2018 Streets - Tartan
  • Completed concrete street repairs on Copperas Branch Court. 
  • Completed concrete driveway repairs in 500 block of Rosedale Street.
11.30.2018 Streets - Rosedale
  • Continued asphalt street repairs on Shasta Court.
11.30.2018 Streets - Shasta
  • Patched potholes in various locations throughout the City.

Drainage Division
  • Installing a drainage conversion in the 500 block of Rosedale Street. 
11.30.2018 Drainage - Rosedale Conversion
  • Divisional staff is in the process of repairing the pond aeration pump for the Quail Cove pond.
  • Met with a resident regarding standing water in a barrow ditch located in the 400 block of Moran Drive.
  • Investigated standing water in a barrow ditch located in the 100 block of Lakeland Drive.
  • Deployed line locate flags for barrow ditch cleaning in the 400 block of Longfellow Drive.
  • Laid sod around the drainage conversion project in the 500 block of Rosedale Street.
11.30.2018 Drainage - Rosedale Sod
  • Hauled spoils to the landfill.

Utilities Division
  • Excavated to repair a sanitary sewer service in the 300 block of Big Elm Street. 
11.30.2018 Utilities - Sewer Repair
  • Performed grease trap inspections as a monthly TCEQ mandated program.
  • TV inspected the sanitary sewer main on Turpin Drive to determine the number of taps for a future sewer main replacement.
11.30.2018 Utilities - TV Inspection
  • Flushed 3,000 linear feet of sanitary sewer mains performing 60 day sewer line maintenance on Village Parkway.
  • Performed fire hydrant maintenance on several fire hydrants in the City.
  • Replaced two curb stops on Lake Breeze Street and Northwood Drive.
  • Unstopped three sanitary sewer services on Lakeland Drive, Scottish Mist, and Horseshoe Drive.
  • Located two areas of water and sanitary sewer infrastructure for contractors performing excavations and directional boring.
  • Performed customer service inspections on several commercial businesses.
  • Performed meter rereads, water turn on/turn offs, and leak checks.
  • Performed maintenance on well lots, lift stations, fire hydrants, and the water distribution and wastewater collection system.

Maintenance Division
  • Performed eleven preventive maintenance and equipment services.
11.30.2018 Maint - Inspection
  • Replaced two batteries. 
  • Patched two tires and replaced five.
  • Repaired the floor scrubber machine. 
  • Repaired two desk drawers.

Code Enforcement Division
  • Areas of Responsibility 1 and 2 were swept proactively.
  • Responded to citizen complaints.
  • Issued 25 notices.
  • Re-inspected and closed 18 violations.
11.30.2018 Code - Violations
Community Services Division
Building Permits (Commercial & Residential)
Plans Reviewed - 10
Permits Issued - 28
Permit Applications Accepted/Submitted - 31
 
Parks & Recreation
Park Staff
Doubletree Ranch Park
Park staff has been busy preparing the park for the inaugural Christmas at the Ranch taking place on Saturday, December 8.
11.30.2018 Parks - DRP Lights1
11.30.2018 Parks - DRP Lights2
All Parks
Staff continues to perform routine maintenance throughout the park system.

Copperas Branch Park
The park, including the dock and boat ramp, is open to the public. 

Pilot Knoll Park
The park, including the dock and boat ramp, is open to the public. There are only a few campsites in the overnight section of the park that remain closed due to flooding. 

Lakeside Community Park
The park is open to the public. 

Sunset Point Park
The park is open to the public. Lake access is now accessible through Edgewater Drive. 

Highland Village Road Boathouse Parking Lot
The parking lot located at 703 Highland Village Road is now open to the public. 

Park Projects
Brazos Park 
The contractor continues to move forward with the parking lot addition. They have poured almost all of the concrete areas and are now working on installing the electrical systems, irrigation system, and landscaping.
11.30.2018 Parks - Brazos1
11.30.2018 Parks - Brazos2
Victoria Park Track Replacement
BW2 Engineers continue to work on the design of the track replacement.

Highland Village Road Sidewalk
BW2 Engineers continue to work on the design of the sidewalk. 

Unity Park
Halff Associates has submitted the 90% complete design for both the Pond Expansion and Softball Field Projects. Staff has reviewed the submittals and returned them to Hallf Associates. 

Doubletree Ranch Park to DCTA Train Station Pedestrian Connection
The southern section (south of the pond) is closed to the public due to the construction of the pedestrian bridge that will provide access from Doubletree Ranch Park to the DCTA Train Station. Construction is expected to be complete at the end of February 2019.
11.30.2018 Parks - DRP Bridge
Doubletree Ranch Park Shade Structure and Playground 
Staff has completed the evaluation process and chosen the vendors for each aspect of this project. They presented the information to the Parks and Recreation Board, which was approved and recommended to move forward to City Council. Staff will present these items to Council at the December 11 meeting. If approved by Council, departmental staff has proposed to have these items installed over the winter months. 

Pilot Knoll Park
Joey Hardin is preparing the subgrade in anticipation of delivery of the restroom building scheduled for December 5. Contractors will meet on side December 3 to prepare the utilities for installation. 
11.30.2018 Parks - PK RR
Park Shade Structures
Installation is scheduled to begin the first week of December and will take a few weeks to complete. These shade structures will be installed at Unity Park (exercise equipment and Dog Park areas), Lions Club Park, Turpin Park, and Lower Sellmeyer Park. 

Copperas Branch Park
Staff has contracted with La Terra Studio for the creation of the Copperas Branch Park Master Plan. A kickoff meeting is scheduled for the first week in December. 

Senior All-Stars
Monday: Assorted Card Games - Dealer’s Choice, Spades in the Library
Tuesday: Assorted Card Games - Dealer’s Choice, Dominoes, 42 
Thursday: Assorted Card Games - Dealer’s Choice, Bridge, Rummikub

Upcoming Special Events
The inaugural Christmas at the Ranch will take place Saturday, December 8 from 10:00 a.m. - 1:00 p.m. The event will feature activities for the entire family including Christmas Carolers, horse-drawn carriage rides, a peek inside Santa’s workshop, and even a special visit from Santa himself and his reindeer! 
11.30.2018 Parks - Christmas at the Ranch
Throughout the Christmas season, Doubletree Ranch Park will be turned into a winter wonderland with Christmas lights, lawn ornaments, and carriage rides!

Community Education Classes
Yoga classes are available at The Robert & Lee DuVall Center. Private Yoga Classes are offered by certified Yoga Instructor, Rachel Swan. To schedule your private class, please contact Rachel Swan at (214) 641-4236 or revonswan@me.com

Fit4Mom is held on Tuesdays from 9:30 a.m. - 10:30 a.m. at Unity Park and on Wednesdays from 9:30 a.m. - 10:30 a.m. at Doubletree Ranch Park.

Camp Gladiator is held at Unity Park on Monday, Tuesday, and Thursday at 8:30 a.m.; at Doubletree Ranch Park on Monday, Wednesday, and Friday at 7:45 a.m.; as well as on Monday and Wednesday at 5:00 p.m., 6:15 p.m., and 7:30 p.m. at Doubletree Ranch Park.
11.30.2018 Parks - CG
Tai Chi Gung is held Mondays from 12:00 p.m. - 1:00 p.m. and Thursdays from 10:30 a.m. - 11:30 a.m. at The Robert & Lee DuVall Center free of charge.

Pilates Strength & Core for 40 is held Sundays at 9:00 a.m. at The Robert & Lee DuVall Center.

Outdoor Recreational Pickleball open court is available at Unity Park. Pickleball nets and balls are located on-site for set up. All ages are welcome to play free of charge and residency is not required. Don’t forget to bring your paddle!

Indoor Recreational Pickleball open court is available weekly on Monday, Tuesday, and Thursday from 1:00 p.m. - 4:00 p.m. at The Robert & Lee DuVall Center. All ages are welcome to play free of charge and residency is not required.
 
Human Resources
Our staff is committed to providing excellent service to our citizens and living by the values and mission that has been set forth. Please join us in congratulating these City of Highland Village employees with anniversaries in December. Thank you for your dedication to our community!
Mark Bowden Part Time Bus Driver 6 Year of Service
John Bradley Police Officer 5 Years of Service
Andrew Chong Public Safety Systems Admin. 2 Years of Service
Andra Foreman Recreation Manager 10 Years of Service
Vince Jones Fire Driver/Operator 16 Years of Service
Beverly King Part Time Park Manager 12 Years of Service
Shawn Locke Drainage Technician 7 Years of Service
Laurie Mullens Director of Marketing & Communications 17 Years of Service
Karl Schlichter Police Commander 17 Years of Service
Phyllis Walden Part Time Crossing Guard 14 Years of Service
Jana Onstead met with Courtney Sturgeon, Loss Prevention Representative for the Texas Municipal League Insurance Risk Pool (TMLIRP), to discuss prevention services offered by the pool. TMLIRP is the City’s auto and general liability insurance carrier that provides not only coverage, but also prevention services such as risk assessments and online safety training.

Kimberly Lopez met with various departments to ensure all employees are registered in Lattice, the City’s new performance management system.