City Manager Michael Leavitt

City Manager's Report

Communication is very important to the City of Highland Village. Each week, I will provide you departmental updates on projects, events and accomplishments. Please stop by and take a minute to become informed on what is happening in your city.

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Aug 13

City Manager's Weekly Update

Posted on August 13, 2018 at 8:13 AM by Crystal Babcock

Marketing & Communications
Copperas Branch Park opened to the public on Monday this week. There was quite a bit of work that needed to be done to ready the park for public use. All departments played a role in getting Copperas Branch Park ready - from the controlled burn conducted by the Highland Village Fire Department, to the maintenance work by our Park crews, to the ADA compliant walkway installed by Street crews, to the work done by our Drainage Division, to the announcement video produced by the Communication Department, to name a few. The opening of the park was truly a team effort. Minor work will continue at the park including the installation of the swim line to open the beach and swimming area, installation of BBQ grills, and other general maintenance. We offered residents the opportunity to visit and use the park at no charge until Monday, August 13. If you have not visited the park yet, I encourage you to check it out this weekend.
8.10.2018 MC - Copperas Monument
8.10.2018 MC - Copperas
Copperas Branch Park had been closed for five years while it was used as the staging area for the I-35E expansion project. When TxDOT began the I-35 expansion project, the City received $2.9M in mitigation for the loss of land due to the expansion of the highway, loss of public use of the park, and loss of revenue. Public meetings were held and from those meetings the Park Board and City Council agreed to use the mitigation funds for the construction of Doubletree Ranch Park. This allowed the full concept of Doubletree Ranch Park to be completed at one time instead of in a phased approach. Also as part of the mitigation process with TxDOT, we now have a safer entrance off of Highland Village Road to Copperas Branch Park, the trail connection at Doubletree Ranch Park on Highland Village Road, a pedestrian bridge for those wishing to use our trail system to walk to the park, as well as better and safer concrete parking for the public. Now that the park is open, what are the next steps? We have proposed in the 2018-2019 Budget to fund a master plan for the open spaces at the park. The planning process will include public input to determine the recreation desires of the community for the park and focus on baseball fields while taking into consideration the future phases of the I-35E expansion project and the best use of our resident tax dollars at the park. 

The Marketing & Communication Department began the first departmental meeting to analyze current communication tools and brainstorm future communication and marketing goals. This meeting was with the Parks and Recreation Department. The Parks Department intern, Bryce Reed, created and shared a detailed presentation on Parks and Recreation communication and marketing goals. Laurie Mullens is working on a three-year Communication Plan for the City as part of the 12-month Certified Public Communicator program she is attending through Texas Christian University. 

On Thursday a TXFallenPD Tribute Event meeting was held. Nearly all sponsorships have been filled however we are still in need of a sponsor for the race chip timers. Shirt sales continue and we will soon have a long sleeve version of the Memorial Shirt available for purchase. 
 
Fire Department
Last Friday, August 3, B Shift was dispatched to a mutual aid grassfire in Wise County. The Brush Truck and crew were assigned to the Denton County Strike Team 1 and assisted in containing the fire.
8.10.2018 FD - Wise County Fire
A Shift was requested to assist with a grassfire in the Flower Mound/Grapevine area on Sunday. A Firefighter was sent with U481 to overhaul hot spots and help with rehab for the crews on scene.

On Wednesday, August 9, A Shift was dispatched to the scene of a gas leak. Readings were obtained and no hazardous levels were found. The Fire Department secured the scene while waiting for an Atmos crew to repair the leak. 

Chief Goudie attended a Regional Emergency Preparedness meeting on Tuesday where he and Chief Nokes participated in an Emergency Medical Task Force work group at the North Central Texas Trauma Regional Advisory Council (NCTTRAC) facilities.

On Thursday, Chief Collier attended the Fire Prevention Association of North Texas (FPANT) meeting where he received an introduction to the Texas Federal Surplus Property program. This program offers government surplus property to municipalities, counties, emergency service districts, volunteer fire/EMS/search and rescue, and other nonprofits for highly discounted fees.

The Fire Department had the following Calls for Service this week:
8.10.2018 FD - Calls for Service
 
Public Works
Public Works staff met with residents to discuss streets, sidewalk, retaining walls, and storm damage issues.

Staff met with representatives from BW2 Engineering, Inc. to discuss Public Works projects.

Public Works staff met with representative from the Ladera project to discuss the final punch list. Public Works has released 90% of the subdivision to submit and receive home construction permits.  

Streets Division
  • Continued asphalt street subgrade repairs that need to take place prior to the 2018 Overlay Program on Addison Drive, Cannon Lane, Kelda Lane, Leslie Lane, Louise Lane, and Patricia Lane.
8.10.2018 Streets - Overlay1
8.10.2018 Streets - Overlay2
  • Continued installing the ADA compliant sidewalk on Copperas Branch Court.
8.10.2018 Streets - Copperas
  • Completed school zone pavement markings located on Briarhill Boulevard, Brazos Boulevard, Tartan Trail, and Sellmeyer Lane.
8.10.2018 Streets - School Zone
  • Patched potholes in various locations throughout the City. 
  • Met with a vendor to discuss the removal of several dead trees within the public rights-of-way in City limits. 
  • Met with multiple residents about scheduling sidewalk maintenance in various locations.
  • Conducting a sign and pavement marking inventory and replacement schedule throughout the City. 

Drainage Division
  • Collected mosquitoes for testing at various locations throughout the City.
8.3.2018 Drainage - Mosquito
  • Located buried utilities in the 600 block of Ranier Court for a drainage conversion.
8.10.2018 Drainage - Ranier
  • Shot elevations in the 20 block of Horseshoe Drive for barrow ditch cleaning.
8.10.2018 Drainage - Horseshoe
  • Performed barrow ditch maintenance behind the houses in the 2700 block of Quail Cove Drive.
  • Mowed and trimmed weeds at the Public Works Materials Storage site on FM 2499.
  • Performed equipment and grounds maintenance on the pond located behind Walmart.
  • Removed blockages from in front of the inlet in the 3100 block of Kimberlee Lane.
  • Performed stormwater water quality testing as mandated by TCEQ following the recent storm events.

Utilities Division
  • Jim Cox Sales, Inc. demonstrated a new gasoline powered chain saw for cutting water pipe.
8.10.2018 Utilities - Demo
  • Dressed seven areas of previous water line repairs and laid new sod.
  • Disconnected 19 water services for delinquent accounts.
  • Located water and sewer infrastructure for two Streets Division repairs.
  • Unstopped one sanitary sewer service in the 400 block of Longfellow Drive.
  • Poured new concrete water valve pads at various locations.
  • Replaced deteriorated meter boxes as part of our annual meter route inspections program.
  • Performed pump and motor alignment for two pumps and repaired three packing seals at the FM 407 Well Lot. 
8.10.2018 Utilities - 407
  • Performed customer service inspections on several commercial businesses as mandated by TCEQ.
  • Performed meter rereads, water turn on/turn offs, and leak checks.
  • Performed maintenance on well lots, lift stations, fire hydrants, and the water distribution and wastewater collection system.

Maintenance Division
  • Performed 12 preventive maintenance and equipment services.
  • Replaced two tires and repaired two more tires.
8.10.2018 Maint - Tire Repair
  • Preformed a tune up on a Police unit.
  • Replaced two batteries.
  • Repaired the doors on a backhoe. 
8.10.2018 Maint - Door Repair
  • Repaired the trailer lights on the brush truck.
  • Made tarp repairs on a dump truck.
  • Replaced a motor mount on a Police unit.

Community Services Division
Highland Village Balloon Festival Temporary Food Permits Issued - 3

Building Permits (Commercial & Residential)
Plans Reviewed - 16 
Permits Issued - 33
Permit Applications Accepted/Submitted - 34
 
Parks & Recreation
Park Staff
Doubletree Ranch Park
Tuesday was the first day that the splash pad was closed for routine maintenance. Departmental staff pressure washed the rubber surfacing, thoroughly cleaned the spray nozzles, checked all of the filters, and completely washed the balance tank out. The splash pad will be closed every Tuesday in August so that staff may perform routine maintenance.  
8.10.2018 Parks - DRP Splash Pad
Brazos Median
Staff updated the landscape material at the entry monument located in the Brazos Boulevard median at Highland Village Road.
8.10.2018 Parks - Brazos
All Parks
Park staff covered all of the grills throughout the park system due to the burn ban ordered by the Fire Department. This order states that only propane grills are allowed due to extreme fire conditions. 
8.10.2018 Parks - Burn Ban
Work Orders
Staff met with Darla Pyron from the Information Services Department on Wednesday to discuss and demonstrate the use of the work order software. This software will assist the department in tracking its assets and help to determine where more attention needs to be focused. 
8.10.2018 Parks - Work Orders
Park Projects
Brazos Park 
The contracts have been signed and staff is coordinating with the contractor to set up a pre-construction meeting.

Victoria Park Track Replacement
BW2 Engineers continue to work on the design of the track replacement.  

Highland Village Road Sidewalk
BW2 Engineers continue to work on the design of the sidewalk. 

Unity Park
Halff Associates continue to work on the designs for the Pond Expansion and Softball Field Expansion Projects. 

Doubletree Ranch Park to DCTA Train Station Pedestrian Connection
The southern section (south of the pond) is closed to the public due to the construction of the pedestrian bridge. The connection is anticipated to be complete in September and will provide access from Doubletree Ranch Park to the DCTA Train Station.

Park Shade Structures
The contract has been executed. Currently, the construction documents are being compiled by an engineering firm for staff’s approval.  

Recreation
Grab your blankets and lawn chairs and head to Unity Park this Saturday, August 11 for the Munchies Food Truck Movies in the Park, featuring the film Jumanji (1995). The night kicks off at 7:30 p.m. and food will be available for purchase on site!

Senior All-Stars
Monday: Assorted Card Games - Dealer’s Choice, Spades in the Library
Tuesday: Assorted Card Games - Dealer’s Choice, Dominoes, 42 
Thursday: Assorted Card Games - Dealer’s Choice, Bridge, Rummikub

On Thursday, 25 Senior All-Stars attended the Lunch & Learn sponsored by Empower Brokerage. They enjoyed Subway sandwiches, chips, and chocolate chip cookies.
8.10.2018 Parks - SAS LL1
8.10.2018 Parks - SAS LL2
Upcoming Special Events
Our next Concert in the Park will take place on Saturday, August 25 at Doubletree Ranch Park. Infinite Journey will take the stage at 7:00 p.m. Concert in the Park is a free event, concessions will be available for purchase from The Flour Shop, and the splash pad will remain on until 9:00 p.m. It’s a great opportunity for the entire family to enjoy an evening outdoors! 

Community Education Classes
Five participants spent the week at Junior Chef’s Camp learning how to prepare unicorn smoothies, breakfast tacos, pizza muffins, and sloppy joes. The Robert & Lee DuVall Center was filled with yummy aromas all week!
8.10.2018 Parks - Jr Chef1
8.10.2018 Parks - Jr Chef2
Yoga classes are available at The Robert & Lee DuVall Center. Private Yoga Classes are offered by certified Yoga Instructor, Rachel Swan. To schedule your private class, please contact Rachel Swan at (214) 641-4236 or revonswan@me.com

Fit4Mom is held on Tuesdays from 9:30 a.m. - 10:30 a.m. at Unity Park and on Wednesdays from 9:30 a.m. - 10:30 a.m. at Doubletree Ranch Park.

Camp Gladiator is held at Unity Park on Monday, Tuesday, and Thursday at 8:30 a.m.; at Doubletree Ranch Park on Monday, Wednesday, and Friday at 7:45 a.m.; as well as on Monday and Wednesday at 5:00 p.m., 6:15 p.m., and 7:30 p.m. at Doubletree Ranch Park.
8.10.2018 Parks - CG
Tai Chi Gung is held Mondays from 12:00 p.m. - 1:00 p.m. and Thursdays from 10:30 a.m. - 11:30 a.m. at The Robert & Lee DuVall Center free of charge.

Pilates Strength & Core for 40 is held Sundays at 9:00 a.m. at The Robert & Lee DuVall Center.

Outdoor Recreational Pickleball open court is available at Unity Park. Pickleball nets and balls are located on-site for set up. All ages are welcome to play free of charge and residency is not required. Don’t forget to bring your paddle!

Indoor Recreational Pickleball open court is available weekly on Monday, Tuesday, and Thursday from 1:00 p.m. - 4:00 p.m. at The Robert & Lee DuVall Center. All ages are welcome to play free of charge and residency is not required.

Stand Up Paddle Boarding is now open on weekends! Bluet SUP will be offering daily rentals, SUP yoga classes, private lessons, tours, and group parties. Please see Bluet SUP at BluetSup.com, on Facebook, or on Instagram for current classes offered as well as rental days/times available.
8.10.2018 Parks - SUP
 
Human Resources
On Tuesday Kimberly Lopez, Sunny Lindsey, Van Tinch, and Allison Pitt met with the account manager from Lattice to review the performance management software and the upcoming implementation.

Vanesa Childers attended a webinar on Tuesday with NeoGov, the City’s online application software, on upcoming enhancements.

Jana Onstead attended the Metroplex Human Resources Association luncheon in Southlake. Area Human Resources Directors participate in a round table discussion regarding current changes and issues.

Kimberly Lopez met with a representative from WellRight on Thursday to discuss the Fiscal Year 2018 - 2019 Wellness Program and current year usage statistics.