City Manager Michael Leavitt

City Manager's Report

Communication is very important to the City of Highland Village. Each week, I will provide you departmental updates on projects, events and accomplishments. Please stop by and take a minute to become informed on what is happening in your city.

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Jul 02

City Manager's Weekly Update

Posted on July 2, 2018 at 8:15 AM by Crystal Babcock

Tuesday and Wednesday were full of celebration as Jane Ponder, Accounting Specialist, retired this week after 30 years of service to the City. Jane began her career with the City of Highland Village in 1988 as a Bookkeeper in the infamous double wide. She was promoted to Senior Accounting Technician in 1997 and later to Accounting Specialist in 2004. Every other Friday, she was the face everyone wanted to see because she processed payroll! We will certainly miss her friendship and mentorship around City Hall on a daily basis, but we’re thrilled for her and her family for what is in store next! 
6.29.2018 CM - Jane-Andy
6.29.2018 CM - Jane Presentation
 
Marketing & Communications
The Shops at Highland Village held a tenant meeting on Friday. Chief Reim, Chief Collier, Laurie Mullens, and I attended to provide city updates. We are fortunate and appreciative of the partnership we share with The Shops at Highland Village and their management. At the meeting, a couple of new businesses were announced. Woodhouse Day Spa is holding their soft opening July 25-27. Mudpie and Lambeau’s America are scheduled to open sometime this fall. 

The first segment of the HVBA’s Shopping Saturday series aired this week. This series is used to promote and raise awareness of our local retailers and where people can shop on Saturday’s, and every other day of the week as well! This first episode highlights Painted Tree Marketplace in the Highland Village Town Center. Their grand opening event was Saturday, June 30.
6.29.2018 MC - Shopping PT
Councilmember Dan Jaworski, Laurie Mullens, and Crystal Babcock attended the Lewisville Area Chamber of Commerce luncheon on Tuesday. Ann Burt, the Senior Public Affairs Manager for Mary Kay, spoke to the group. The Mary Kay distribution center is opening this fall in Lewisville and bringing over 700 employees to the Lewisville/Highland Village area.
 
Finance
With the retirement of Jane Ponder, Sheri Duderstadt will be taking on the payroll reigns. Sheri has done a fantastic job training with Jane. We know that she is fully prepared and going to excel in her new position as Payroll Specialist.
6.29.2018 Finance - Sheri-Jane
 
Fire Department
We would like to welcome our newest Firefighters/Paramedics, Michael Ford and Ryan Snider. They come to us with many years of experience and will be sworn in at the July 10 City Council meeting. Welcome aboard!
6.29.2018 FD - Ford
6.29.2018 FD - Snider
Chief Nokes worked with all three shifts on extrication training this week. The vehicles were provided to the Fire Department by Extreme Towing in Argyle and were used to train on several different emergency scenarios to ensure they are prepared when/if the need arises.
6.29.2018 FD - Extraction1
6.29.2018 FD - Extraction2
The Fire Marshal completed three inspections and one plan review this week.

The Fire Department had the following Calls for Service this week:
6.29.2018 FD - Calls
 
Police Department
Volunteers from the Police Department sold TXFallenPD Honor shirts at The Shops at Highland Village Summer Concert Series on Thursday night. The funds raised (100%) go directly to the Texas Police Chiefs Association’s Fallen Officer Fund.
6.29.2018 PD - TXFallenPD
Being a police officer means dealing with situations that are sometimes a little strange. Herding goats that wander up into the Police Department parking lot was actually a new one for us! We handled it the way we do everything here in Highland Village – we came up with a game plan and got it done with a smile! Who knew that our sally port could hold “Mules” and goats!
6.29.2018 PD - Goats1
6.29.2018 PD - Goats2
 
Public Works
Public Works staff met with residents to discuss sidewalk, drainage, and storm damage issues.

Staff met with representatives from BW2 Engineering, Inc. to discuss Capital Improvement Projects.

Public Works staff met with BW2 and CoServ to discuss electrical power needs at Lift Station 2.

Streets Division
  • Continued concrete street repairs on Woodhollow Drive and Hillside Drive.
6.29.2018 Streets - Woodhollow
6.29.2018 Streets - Hillside
  • Patched potholes in various locations throughout the City.
  • Replaced several signs throughout the City.
  • Meet with a 3M vendor to discuss and test StaMark tape directional arrows.
6.29.2018 Streets - 3M Vendor
  • Maintained the roll off dumpsters that were utilized to collect downed trees from last week’s storm.

Drainage Division
  • Collected mosquitoes for West Nile Virus testing as part of our Mosquito Surveillance Program.
  • Cleaned the creek crossings after the recent rains.
  • Assisted the Street Division with a concrete pour on Hillside Drive. 
6.29.2018 Drainage - Hillside
  • Installed new drainage culverts at Copperas Branch Park.
6.29.2018 Drainage - Copperas Drainage
  • Deployed larvacide to control mosquito larva at various locations throughout the City.
  • Performed water quality testing at the entry and exit points of the City as mandated by our MS4 Storm Water Permit.

Utilities Division
  • Installed a new 1,500 gpm distribution pump at the FM 407 Well Lot. 
6.29.2018 Utilities - Pump
  • Tested two City owned backflow assemblies and made repairs on a domestic backflow assembly.
  • Repaired a three inch backflow assembly at the Fire Station. 
6.29.2018 Utilities - Fire
  • Dressed three areas of previous water and sewer repairs and laid new sod.
  • Sandblasted and painted fire hydrants as part of our hydrant rehab program.
  • Uncovered water main line valves that were covered by landscape by homeowners or builders.
  • Located four areas of water and sewer infrastructure for contractors performing underground boring and excavations.
  • Replaced several deteriorated meter boxes as part of our annual meter route inspections.
  • Performed customer service inspections to verify internal cross connection control is in place by proper back flow protection installation on several commercial businesses.
  • Performed meter rereads, water turn on/turn offs, and leak checks.
  • Performed maintenance on well lots, lift stations, fire hydrants, and the water distribution and wastewater collection system.

Maintenance Division
  • Performed 13 preventive maintenance and equipment services.
  • Replaced two tires and repaired one.
  • Replaced three batteries.
6.29.2018 Maint - Battery
  • Completed 12 vehicle registration renewals. 
  • Repaired two tail lights.
  • Made repairs to a mower deck.
6.29.2018 Maint - Mower
Community Services Division
Issued a Certificate of Occupancy for Southern Horizon Health Care located at 2280 Highland Village Road. 

Building Permits (Commercial & Residential)
Plans Reviewed - 25 
Permits Issued - 48
Permit Applications Accepted/Submitted - 26
Inspections - 93

Code Enforcement
On-Site Door Hangers/Inspections - 7
Follow Up Re-Inspections - 5
Complaints - 4
Contact with five property owners for various Code violations/issues.
 
Parks & Recreation
Park Staff
The American Amateur Youth Baseball Alliance (AAYBA) has completed their first week of play! The AAYBA is a national youth baseball World Series tournament that is hosted by Lewisville, Flower Mound, and Highland Village. Prior to the AAYBA returning to Highland Village on July 7, staff at Unity Park will close the baseball fields for maintenance. 

Matt Ansted continues to coordinate the removal of storm debris with departmental staff, HOA’s, and commercial property owners. 
6.29.2018 Parks - Storm Damage
Staff continues to perform routine maintenance at all parks including irrigation repair.
6.29.2018 Parks - Irrigation
In an effort to preserve the beautiful pine trees located at Doubletree Ranch Park, staff has contracted an arborist to treat the root zones of trees demonstrating signs of stress.
6.29.2018 Parks - DRP Tree
Park Projects
Pilot Knoll Park
The contract has been executed for the Day Use Restroom Project. Staff has sent the preliminary plan review notes to the manufacturer so that they may proceed with the fabrication of the restroom building. 

Copperas Branch Park
Staff is proceeding with the Copperas Branch Park Remediation Project. They are coordinating with the Army Corps of Engineers, TxDOT, and AGL Constructors to finalize the punch list. The dome post replacement, mowing, and asphalt sealing portions of the project are scheduled to proceed this month. We hope to have Copperas Branch Park open in July pending any delays.

Victoria Park Track Replacement
BW2 Engineers continue to work on the design of the track replacement.  

Brazos Park 
Both the Parks Department and Public Works Department held a pre-bid meeting for the Parking Lot Extension Project and toured the site. 

Sunset Point Park
G&A Consultants has submitted the preliminary contract documents for staff to review. 
 
Highland Village Road Sidewalk
BW2 Engineers continue to work on the preliminary layout of the sidewalk.

Unity Park
Halff Associates continue to work on the designs for the Pond Expansion and Softball Field Expansion Projects. 

Doubletree Ranch Park to DCTA Train Station Pedestrian Connection
The southern section (south of the pond) is closed to the public due to the construction of the pedestrian bridge. The connection is anticipated to be complete in September and will provide access from Doubletree Ranch Park to the DCTA Train Station.

Park Shade Structures
Andra Foreman is coordinating the installation of shade structures at Unity Park (in the dog park and exercise equipment areas), Lions Club Park playground, Turpin Park playground, and Lower Sellmeyer Park playground. She is in the process of executing the construction agreement. 

Recreation
The summer Adult Kickball League took place on Wednesday at Unity Park.

Senior All-Stars
Monday: Assorted Card Games - Dealer’s Choice, Spades in the Library
Tuesday: Assorted Card Games - Dealer’s Choice, Dominoes, 42 
Thursday: Assorted Card Games - Dealer’s Choice, Bridge, Rummikub

On Wednesday, 16 Senior All-Stars went on a trip to the Texas Civil War Museum in Fort Worth. On the way back they stopped at Fred’s Texas Café for lunch.

Special Events
This was the third week of Kids Kamp at Briarhill Middle School. This week’s theme was Sportsmania! We had 54 Kampers experience trips to AMF Bowling, the Star at Frisco, FC Dallas, and swimming at Sun Valley in Lewisville. 
6.29.2018 Parks - KKStar1
6.29.2018 Parks - KKStar2
Kids Kamp is offered Monday through Friday from 8:00 a.m. - 6:00 p.m. until Friday, August 3. Each week features organized games, activities, arts and crafts, and field trips.

Community Education Classes
On Monday, SpeakSmart for Young Minds was held at The Robert & Lee DuVall Center. This six-week course helps children develop public speaking and leadership skills. Week two curriculum included effective body language and leadership skills training through “Emcee.” The nine participants also gave a speech to close out the class. 

The American Red Cross Babysitting & CPR Class was offered this week with three participants. It will be offered throughout the summer the weeks of July 9, July 23, and August 6 at The Robert & Lee DuVall Center.
6.29.2018 Parks - Babysitting
The Junior Chef’s Camp took place this week at The Robert & Lee DuVall Center with eight participants. During the class, participants learned how to make smoothies, monkey bread, sloppy joes, and one pan pasta with chocolate chow mein noodle cookies.
6.29.2018 Parks - Jr Chef
Yoga classes are available at The Robert & Lee DuVall Center. Private Yoga Classes are offered by certified Yoga Instructor, Rachel Swan. To schedule your private class, please contact Rachel Swan at (214) 641-4236 or revonswan@me.com

Yoga For All is offered by certified Yoga instructor Sangeeta Pathak. This class takes place on Tuesdays and Thursdays from 9:00 a.m. to 9:45 a.m. For questions, Sangeeta can be reached at sangeetapathak@gmail.com.

Fit4Mom is held on Tuesdays from 9:30 a.m. - 10:30 a.m. at Unity Park and on Wednesdays from 9:30 a.m. - 10:30 a.m. at Doubletree Ranch Park.

Camp Gladiator is held at Unity Park on Monday, Tuesday, and Thursday at 8:30 a.m.; at Doubletree Ranch Park on Monday, Wednesday, and Friday at 7:45 a.m.; as well as on Monday and Wednesday at 5:00 p.m., 6:15 p.m., and 7:30 p.m. at Doubletree Ranch Park.
6.29.2018 Parks - CG
Tai Chi Gung is held Mondays from 12:00 p.m. - 1:00 p.m. and Thursdays from 10:30 a.m. - 11:30 a.m. at The Robert & Lee DuVall Center free of charge.

Pilates Strength & Core for 50 is held Sundays at 9:00 a.m. at The Robert & Lee DuVall Center.

Outdoor Recreational Pickleball open court is available at Unity Park. Pickleball nets and balls are located on-site for set up. All ages are welcome to play free of charge and residency is not required. Don’t forget to bring your paddle!

Indoor Recreational Pickleball open court is available weekly on Monday, Tuesday, and Thursday from 1:00 p.m. - 4:00 p.m. at The Robert & Lee DuVall Center. All ages are welcome to play free of charge and residency is not required.

Stand Up Paddle Boarding is now open on weekends! Bluet SUP will be offering daily rentals, SUP yoga classes, private lessons, tours, and group parties. Please see Bluet SUP at BluetSup.com, on Facebook, or on Instagram for current classes offered as well as rental days/times available.
 
Human Resources
Our staff is committed to providing excellent service to our citizens and living by the values and mission that has been set forth. Please join us in congratulating these City of Highland Village employees with anniversaries in July. Thank you for your dedication to our community!

Crystal Babcock - Marketing Admin Specialist - 5 Years of Service
James Brown - Utility Crew Leader - 19 Years of Service
Jesus Contreras - Park Tech I - 1 Year of Service
Robert Dukes - Fire Driver/Operator - 9 Years of Service
Jose Guevara - Drainage Crew Leader - 10 Years of Service
Timothy Henderson - Police Officer - 10 Years of Service
Glen Hollowell - Deputy Dir. of Public Works - 2 Years of Service
Scott Kriston - Director Public Works - 22 Years of Service
Jack Lacy III - Firefighter/Paramedic - 7 Years of Service
Justin Moore - Firefighter/Paramedic - 3 Years of Service
Timothy Oliver - Park Tech II - 3 Years of Service
Allison Pitt - Network Support Technician - 2 Years of Service
Darla Pyron - GIS Administrator - 2 Years of Service
Adam Richter - Recreation Coordinator - 1 Year of Service

Jana Onstead and Ken Heerman met with our broker representatives from Higginbotham and Associates on Monday to discuss upcoming benefit renewals for Fiscal Year 2018 – 2019.

Jana Onstead and Kimberly Lopez met with staff on Wednesday to review the selected performance management software from Lattice.