City Secretary

The mission of the City Secretary's Office is to provide exceptional and professional customer service to the public, City Council, and city staff when responding to requests for city documents, municipal election information, records management, and municipal government procedures (processes).

City Secretary Office
1000 Highland Village Road
Highland Village, TX 75077
Diane A. Callahan, City Secretary
972.899.5132

The City Secretary's Office provides staff support to the City Council and manages the preservation of official records of the City of Highland Village in accordance with the Texas State Library and Archives Commission Records Retention Schedule. These types of records include, but are not limited to: minutes, ordinances, resolutions, agendas, and election records. The City Secretary also serves as the Election Administrator for municipal elections, and as such, coordinates and administers each regular and special municipal election. As the Public Information Coordinator, the City Secretary is responsible for providing documents requested under the Public Information Act.

Others areas of responsibility for the City Secretary's Office include:

publication of public hearings and notices;
preparation of City Council minutes;
maintain the City's Code of Ordinances;
coordinate applications and appointment of citizens to various boards, commission and committees;
conduct oaths of office;
keep the corporate seal of the City and countersign and notarize all contracts issued by the City;
review, certify and execute Texas Alcohol Beverage Commission (TABC) applications;
manage claims (liability) filed against the City;
prepare proclamations from the Mayor's Office; and
provide assistance to all city departments.

If you need assistance, please do not hesitate to contact City Secretary Diane A. Callahan.

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